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On Shore

Eastern Pacific Shipping seeks out passionate professionals who thrive in a challenging, intense and highly rewarding environment. Our shore-based team is comprised of several departments such as Management, Human Resources, Legal, Corporate Services, Finance, Commercial, Operations, IT, Crewing and Technical.

EPS aims to attract, train and retain the very best. Our work is challenging and we expect the very best from our team. In return, our employees are given a rewarding career that allows them to reach their full potential.

It’s been such a rewarding experience working for EPS. I’ve been given the tools and support needed to succeed and reach my full potential.

Current Openings

Position
Location
Date Posted
Application deadline
  
Analyst, Decarbonisation Singapore March 21, 2025 READ MORE
Superintendent (Operations) United Kingdom, London March 21, 2025 READ MORE
Executive (Operations), Containers/PCTC United Kingdom, London March 21, 2025 READ MORE
Executive (Marine HR), Payroll India, Mumbai March 21, 2025 READ MORE
Executive (Marine HR), Planning India, Mumbai March 21, 2025 READ MORE
Executive (Marine HR), Crew Changes India, Mumbai March 21, 2025 READ MORE
Analyst (Operations), Projects Singapore March 21, 2025 READ MORE
Assistant Manager (Marine HR), Recruitment Singapore March 21, 2025 READ MORE
Assistant Manager (Marine HR), Operations Singapore March 21, 2025 READ MORE
Assistant Manager (Marine HR), Planning Singapore March 21, 2025 READ MORE
Executive, Fleet Electronics Singapore February 6, 2025 READ MORE
Superintendent (Technical) Singapore February 6, 2025 READ MORE
Superintendent (Vetting) Singapore February 6, 2025 READ MORE
Superintendent (Operations) Singapore February 6, 2025 READ MORE
Executive (Marine HR), Planning Singapore February 6, 2025 READ MORE
Executive (Marine HR), Payroll Singapore February 6, 2025 READ MORE
Tax Compliance Manager (Finance) Singapore February 6, 2025 READ MORE
Accounts Executive (Cash Management) Singapore February 6, 2025 READ MORE
Intern, Strategy & Analysis Singapore January 23, 2025 READ MORE
Intern, Fleet Optimisation Singapore January 23, 2025 READ MORE
Executive (Administration), Front Office Singapore January 23, 2025 READ MORE
Executive, Technical Services (Procurement) Singapore January 23, 2025 READ MORE
Superintendent (Technical) Singapore May 26, 2024 READ MORE
Executive (Operations), Tankers Singapore January 23, 2025 READ MORE

Analyst, Decarbonisation

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

  • This function will be responsible for managing carbon credit derivative trading activities, conducting carbon credit analytics, and overseeing the Fuel EU pooling, and running monitoring and monetisation of these activities. It also involves hedging strategies for biofuel feedstock and generating detailed reports on sustainability and Environmental, Social, and Governance (ESG) efforts.
  • Additionally, the position requires a comprehensive understanding of Carbon Scope 1, 2, and 3 to effectively manage the organisation’s carbon footprint within all regulatory and operational frameworks.

AREAS OF RESPONSIBILITY

  • Fossil Fuel and Carbon Credit Trading:

    • Execute and manage derivative trades related to carbon credits and Marine fuels.
    • Monitor market trends and regulatory changes affecting carbon trading.
  • Carbon Credit Analytics:
    • Analyse carbon credit markets to identify trends and opportunities.
    • Provide detailed reports and insights on carbon credit performance.

  • Hedging for Biofuel Feedstock:

    • Manage hedging activities to mitigate risks associated with biofuel feedstock.
    • Monitor market trends and adjust hedging strategies, as necessary.
  • Fuel EU Pooling, Monitoring, and Running:
    • Oversee the pooling of Fuel EU resources, ensuring compliance with regulations.
    • Monitor and manage the performance of pooled resources.
  • Monetisation of Pooling:
    • Develop strategies to monetise pooled resources effectively.
    • Track and report on the financial performance of pooling activities.
  • ESG Initiatives:
    • Promote and implement aggressive ESG strategies within the organisation.
    • Ensure compliance with ESG regulations and standards.
    • Support, analyse and report on the company’s carbon emissions across all scopes.

QUALIFICATION / EXPERIENCE

  • Degree or Diploma, preferably in environmental science, Sustainability, Finance, Economics or equivalent.
  • At least 1 year of relevant experience in ESG, EU Emissions Trading System (EU ETS), and carbon management. 
  • Strong understanding of Fuel trading, carbon credits, and related markets.
  • Familiarity in shipping and knowledge of industry practices.
  • Proficiency in carbon analytics and data interpretation.
  • Ability to manage fuel hedging activities.
  • Strong organisational and project management abilities.
  • Excellent analytical, critical thinking, reporting skills and communication skills, both written and verbal.
  • Strong commitment to sustainability and environmental responsibility.
  • Proficiency in relevant software and tools for carbon analytics and reporting.
  • Ability to work independently and as part of a team.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Operations)

Location

United Kingdom, London

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

  • The function is to manage the marine operations activities of vessels to achieve a safe & efficient carriage of cargoes, consistent with:
    • Our customer satisfaction and
    • Our responsibilities towards the health and safety well-being of our ship staff and the environment.

KEY AREAS RESPONSIBILITY

  • Comply with terminal and port rules and regulations and other marine industry mandatory rules & regulations.
  • Advice and assist Master in the preparation for Terminal Inspections.
  • Support the chartering desk and Master with information required for questionnaires, loadable and bunker requirements.
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard.
  • Master to be assisted with compliance with the port/terminal expectations and regulations and other marine industry mandatory rules & regulations.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Provide Master with advice and confirm agreement / compliance with regard to the operational terms of the Charter Party (C/P).
  • Fill in chartering questionnaires and confirm Master’s calculated loadable.
  • Monitor vessel progress during voyage, including warranted loading quantities to optimize stow plan, weather and/or optimize the routing in compliance with C/P, speed, bunker consumptions, heating requirements, and final discharge.
  • Ensure time chartered vessels comply with C/P requirements and warranties.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Review and approve supply of bunkers stemmed by bunker team to ensure there is sufficiency of bunker to perform the voyage (in addition to fresh water); arrange de-slopping if required.
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard.
  • Arrange weather routing advice for vessels as necessary.
  • Assist the Masters with selecting the most appropriate routing for the voyage, in compliance with the C/P.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Alert Manager/Assistant Manager regarding operational problems being encountered by the vessel during the voyage and update the progress of the voyage as necessary.
  • Provide timely advice to Charterers on vessel’s movements for customer satisfaction.
  • Attend to customer’s complaints and feedback promptly.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Ensure proper accounting of costs involved in the conduct of the voyage.
  • Ensure disbursement (both voyage and owners) are properly accounted and funded.
  • Monitor, review and analyze vessel performance and follow up with under- performing ships.
  • Manage, coach and motivate Operation Executive / Senior Executive to perform on the job.
  • Conduct operations briefing in office (when assigned) for Senior Officers before they join vessels.
  • Assist to address and verify gaps as highlighted in NCR, inspections with special attention to MOC / Charterer requirements.
  • Plan, attend and report findings pertaining to routine inspection / audit assignments to vessel.
  • Coordinate with SQV with regard to any implementation of quality, health, safety and environmental initiatives.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Master Class 1)
  • 6 months command experience on relevant type of vessel or 3 years’ experience as a Chief mate on relevant type of tankers or 2 years’ shore experience as a Superintendent.
  • Good negotiation skills
  • Incident / Investigation and reports making
  • Sire / Navigation audits skills.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Operations), Containers/PCTC

Location

United Kingdom, London

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

  • The function is responsible for fulfilling the Charter Party requirements of the time charter/Voyage fixtures (as applicable), maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping Owner / Manager related expenses within acceptable levels.
  • A good knowledge of Charter party terms and conditions is mandatory.

AREAS OF RESPONSIBILITY

  • Read all messages pertaining to individual vessels and alert Superintendent/Manager Operations, Chartering Officers, Technical, Disbursement/Billing Coordinator and Insurance & Claims Department of matters that warrant their attention.
  • Attend to all operational related queries / issues from internal and external customers/contractors.
  • Monitor Port Movements. Update IMOS operations module, Voyage Manager and Position list.
  • Plan, coordinate and monitor the pre-fixture and post fixtures requirements of the time charter fixtures: –
    • Pre-fixture

      • Assist Operation Superintendents/Manager and Chartering Officers to:

        • Prepare vessel description/Questionnaires
        • Issue delivery instructions
        • Prepare vessel for bunkering
        • Arranging Bunker/Condition survey
    • Post-fixtures
      • Review fixture recap and study Charter Party and Rider clauses.
      • Amend Base Charter Party as per Recap & file the updated one.
      • Prepare Charter Party highlights for the Master.
      • Executing the T/C as per Charter Party.
      • Cargo – OOG / DG approval in consultation with Superintendent/Manager.
      • Monitor Sailing Reports and highlight to Superintendent/Manager if any issues/areas of concerns are cited.
      • Attending to requests and queries from Charterers/Brokers/vessels/Third parties.
      • Maintain IMOS voyage reporting forms.
      • Monitor voyage performance – bunker consumption as per CP.
      • Follow with vessels / Charterers for stevedore damages.
      • Handling of cargo, break-bulk, OOG issues, reefer malfunctions.
      • Monitoring weather routing programs for optimal voyage planning and warn Masters as necessary.
      • Liaise with brokers / agents for voyage information.
      • Evaluation, Comparison, negotiation and appointment of local agents & Bunker/Condition Survey Company.
  • Plan, coordinate and monitor the 3 phases of time charter (pre-time charter, during time charter and prior completion of time charter): –
    • Pre Time Charter
      • Send charter party to Master at the earliest possible.
      • Ensure delivery notices are served on time.
      • Provide Sailing instructions to the Master, where applicable.
    • During Time Charter
      • Obtain necessary LOI(s) when required.
      • Negotiate and appoint agent for husbandry matters.
      • Coordinate communication between parties involved in Charter.
      • Ensure Time Charter hire is billed promptly.
      • Prepare invoice for Charterer’s expense and bill them promptly.
      • Archiving of all messages pertaining to Operations during the Charter starting from Pre-Time Charter duration until Completion of time Charter.
      • Prepare Off hire/deviation statement, if any off hire/deviation during the Charter.
      • Carbon Intensity Indicator (CII) reporting to Charterers.
    • Prior Completion of Time Charter
      • Ensure redelivery notices are received on time.
      • Arranging Bunker/Condition survey
  • Other duties as specified below:
    • Arrange weather routing when confirmed by Operations Superintendent/Manager.
    • Liaise with Technical Department for technical attendance/survey and for all technical queries.
    • Liaise with Insurance & Claims Department for AWRP / Breach in INC / Claims etc when applicable.
    • Liaise with Security PIC when vessels require armed guards for HRA transit / or stowaway searches.
    • Appoint as and when required the following functions: Sea Pilots, Bunker Surveyors, Cargo Surveyors.
    • Crosscheck accuracy of updated port console by the Disbursement.
    • Other duties as required by Superintendent/Manager.

QUALIFICATION / EXPERIENCE

  • Diploma holder and above
  • 1-2 years relevant working experience and preferably 1 year of sailing stint onboard vessel
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Ability to work under pressure
  • Teamwork and time sensitive.
  • Preferably with shipping knowledge

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Payroll

Location

India, Mumbai

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

  • The function is responsible for the day-to-day activities of the Crew Accounts section and reports to the Manager – Marine HR (Accounts) in the following areas:
    • Attending to vessels’ emails on Crew Accounts matters
    • Compilation of monthly crew allotment summary
    • Processing of monthly portage bill and master cash report
    • Radio Accounts
    • Pension for crew
    • Field Staffs and New Building costs

AREAS OF RESPONSIBILITY

  • Review and process monthly ships’ accounts for the assigned vessels and export the monthly portage bills.
  • Review, control allotment bank details and process monthly allotment for the vessels assigned.
  • Assist in Cash to Master arrangement.
  • Conduct Master’s briefing for the assigned vessels on ships accounts reporting.
  • Update of Department Records Matrix, On-Job-Training (OJT) plan where change is affected.
  • Reporting:
    • Compile monthly Victualling & Slopchest report
    • Compile monthly Port Representation report for review
  • Administration of Special allotment.
  • Process Radio Invoices for Approval and prepare journal entries and payment.
  • Crew pension, calculation claims for pension, arranging payment and journal entries for pension redemption upon request.
  • Prepare journal entries for Field Staffs and New Building Site-office Staff.
  • Perform any other duties as and when assigned by manager.

QUALIFICATION / EXPERIENCE

  • Minimum GCE “A” Level with knowledge of accounting
  • 2-3 years of relevant working experience, preferably in the shipping industry
  • Good interpersonal and communication skills – spoken and written English
  • A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines
  • Proficient in MS Office in particular MS Excel application
  • Working knowledge of Oracle Fusion will be advantageous.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Planning

Location

India, Mumbai

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

The function is to oversee:

  • Handling Ranks in charge and assist in daily operations of the department.
  • The operations of EPS appointed Manning Offices so that Eastern Pacific’s Marine HR Department attains and maintains a first-class administration system.

AREAS OF RESPONSIBILITY

  • Review and forecast manpower requirements with Manager / Assistant Manager, Marine HR department
  • Plan, source and coordinate recruitment of ship staff to meet crew manning requirements. Process recruitment applications for ranks assigned.
  • Coordinate with the appointed manning offices worldwide to ensure their compliance in the following areas:
    • Company’s policies & procedures in Marine HR Department
    • All officers & crew employed are suitably qualified, experienced and certified as per STCW 95 Requirements.
  • Handle crew-related policy matters including coordination of crew evaluation, promotion, counseling, NTBR.
  • Coordinate with Crew Accounts and Manning office to process Sick Leave for rank handle signed off on medical grounds. Submit the total cost to the PIC in Head office, who will forward it to Insurance after collating costs from the vessel’s PIC.
  • Review / send the Seniority data for respective fleet assigned.
  • Identify the gaps and raise the requirements of Shortage as when required and prepare gap analysis reports.
  • Follow up the readiness of the seafarers with the manning offices and assign Ship Staffs accordingly.
  • Calculate wages for take-over vessels for all ranks except VMT Members, who joined in the shipyard until the vessel’s takeover.
  • Ensure Matrix compliance assignments are done for Tanker Fleet.
  • Liaise with Manning offices for New Applicant, discuss with Fleet Manager for the interview process upon receipt, and once approved, coordinate with the Manning office for readiness. Ensure the portfolio is updated in Compas and finalize the assignment of the ship staff.
  • Ensure crew changes are carried out in a manner that is effective, punctual, cost efficient and respectful of the needs of ship staff.
  • Review crew evaluations received from vessels and highlighting exceptions to Manager / Assistant Manager Marine HR.
  • Provide timely responses to vessel queries related to ranks handled, consulting with the   Marine HR Manager/Assistant Manager as required.
  • Review unassigned ship staff, assign those who are ready to join, and send the list every two weeks for discussion with the Deputy Manager regarding any performance or medical issues.
  • Follow up on LLP requests from crew members on leave. Obtain approval from the FPD Manager, coordinate with Crew Accounts for remittance, and inform the Manning office of the approval and remittance details.
  • Follow up on pension requests for assigned ranks and coordinate with the Manning office and Crew Accounts for approval and remittance. Keep the Manning office informed of the progress of the pension process and provide details of the remittance.
  • Prepare a monthly analysis report of Cooks and MSM recruited, and Messman promotions to Cook.
  • Perform any other tasked assigned by the Management.

QUALIFICATION / EXPERIENCE

  • More than 2 years Working experience in Marine HR portfolio is preferred
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Ability to work in the multinational and professional environment

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Crew Changes

Location

India, Mumbai

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY 

  • The function is to support the Marine HR Department in all activities concerning ship staff rotation, manning as per EPS standard headcount and cost-effective crew changes.
    • Arranging and overseeing crew changes to vessels in a manner that is timely, cost effective and respectful to the needs of ship staff.
    • Ensuring all ship staff on board has valid licenses / certifications all the time on board.

AREAS OF RESPONSIBILITY

  • Coordinate, oversee and execute the efficient and cost-effective crew changes (planned or urgent):
    • Arrange reliable and economic flights for all ship staff. Require to give the flight bookings to all travel agents via COMPAS flight booking (auto generate)
    • No Business class flight preferred for any Ship staff (including VMT -Vessel Management Team)
    • Ensure to arrange off signer’s flight destination as per COMPAS.
    • Change of destination / stop journey – Ensure to take prior approval from Team leader, Manager – Marine HR Operations.
    • Overstay after sign off – Ensure to take prior approval from Team leader, Manager – Marine HR Operations.
    • Any crew members sign off 30 days earlier than their COC (Completion of Contract) – Ensure to obtain signed early relief form and Archives under Contract.
    • Crew members request to family visit / friends during ships stay – Ensure to take prior approval from Team leader, Manager – Marine HR , (Operations), Marine HR Manager
    • Coordinate with Marine Operations team and ensure to get the agent details.
    • Ensure to send Crew change Proforma to Port agents and get the competitive rates.
    • Liaise with port agents for smooth crew changes and economical rates are charged by these agents without comprising on service quality rendered.
    • Ensure to update proforma cost in COMPAS Event. No crew change approval will be given without cost update.
    • Ensure to take approval from Team leader for all the crew changes.
    • Arrange suitable class of accommodation for ship staffs giving due recognition to the company’s policy of ‘Rest & Respect’.
    • Liaise with Manning Offices to ensure all arrangements facilitating ship staff joining a vessel is handled adequately and appropriately.
    • Ensure to notify the manning office at least 7 working days in advance about the crew change. All liner trade (Container and Car carriers), ensure to update Manning office 10 working days in advance.
    • Any last moment notice needs to be mentioned with the reason.
    • 25% crew change message -When change more than 25% crew change Ensure to send 25% message to vessel, Operations and Technical Supt. copied.
    • Ensure to obtain Provisional Handing Over Notes from vessel 7 working days in advance and forward to Manning office for distribution to the joiners. Archive the Provisional Handing Over Notes under joiners / off signers Personal → Handing Over Note
    • Change of Command message -Ensure to Archive under Joiner / Off Signer Master Voyage Docs → Change of Command.
    • Off signers’ early relief / deduction – Basis early approval and Marine HR remarks, ensure to deduct applicable amount and keep EPS Crew Accounts in loop.
    • All the Oil major Inspection reports required to be forwarded to Marine HR Manager via teams.
    • Ensure to send a thank-you message when crew members get delayed for more than 14 days.
  • Ensure provision of immediate and appropriate medical attention as and when required or reported by the vessel:
    • Minor Medical
      • Ensure to forward minor medical cases to Company Doctor in Mumbai, copying respective group / EPS Marine HR / Marine HR Manager and vessel.
      • Minor Medical include Dental issues, Fever, Headache, Weakness, Skin rashes etc.
      • Ensure to coordinate with Team leader / Manager, Marine HR Operations for all the medical cases.
      • Require opening the Medical tab in COMPAS as soon as receiving the medical message from vessel
      • Update all communication / Pictures / Medicine list promptly in Compas.
      • Archive all the email communication between vessel, Company Doctor, and office in Compas promptly
      • Monitor medical condition regularly, every 2nd or 3rd day and update the medical tab
      • Based on crew members’ medical developments, ensure to consult with the Master regarding fitness. Update the Medical tab and close it accordingly. Archive messages in the medical tab folder.
    • Major Medical
        • Ensure to forward Major medical cases to Company Doctor in Mumbai, copying respective group / EPS Marine HR / Marine HR Manager and vessel.
        • Major Medical includes Chest pain, High Fever, Lower Abdomen Pain etc.
        • Ensure to coordinate with Team leader / Manager, Marine HR Operations for all the medical cases.
        • Require opening the medical tab in COMPAS as soon as receiving the medical message from vessel
        • Update all communication / pictures / medicine list promptly in Compas.
        • Archive all the email communication between vessel, Company Doctor, and office in Compas promptly
        • Monitor medical condition regularly, every 2nd day and update the medical tab.
        • Coordinate with the vessel for latest medical developments and discuss the need for an ashore doctor visit
        • Ensure to get the cost / Hospital or Clinic details, distance etc. from local Port agents.
        • Based on crew members’ medical developments, ensure to consult with the ashore Doctor and obtain FIT TO WORK remarks in PC02 medical form. Update the Medical tab and close it accordingly. Ensure to Archive the message into medical tab folder.
        • If medically unfit, ensure to obtain the FIT TO FLY CERTIFICATE from the local Doctor.
        • If medically unfit and require hospitalization, handover the medical case to Team leader
        • Ensure to prepare Medical Insurance file and collate supporting invoices and all other documents from port agents.
        • Marine HR PIC at Singapore office will initiate ‘Crew Medical Alert’ to Management and Insurance & Claims Department for serious medical cases where staff needs to be hospitalized or vessel diversion is required.
    • Major Medical / Emergency / Injury
      • Manager, Marine HR Operations will handle the case along with Marine HR Manager and Marine HR PIC in Singapore.
      • Marine HR PIC at Singapore will initiate ‘Crew Medical Alert’ to Management and Insurance & Claims Department for serious medical cases.
      • Ensure to update medical tab and archive all the email messages.
      • Manager, Marine HR Operations will coordinate with local Port agents for daily medical update and update Marine HR Management
      • The Executive Marine HR (Operations) role includes updating the medical tab regularly, booking flights, managing the WhatsApp group, coordinating with the concerned Manning office, and updating the Manning office with flight details. Ensure to prepare Medical Insurance file and collate supporting Invoices and all other documents from Port agents.
  • Ensure all ship staff on board has valid licenses / certificates, in compliance with manning and statutory requirements.
  • Update records promptly and accurately in department database (BULK MOVEMENTS IN COMPAS).
  • Shipboard application attended timely
    • Attend to all ship staff queries and ensure replies are sent to each sender promptly in compliance with QSM requirement
    • Category like Extension and or any early relief -Require coordinating with concern Manning office before approaching Marine HR PIC
    • All the queries need to be attended to 72 hours upon receipt
  • Office briefing
    • Plan and arrange office briefing at EPS head office for Masters / Chief Engineers joining vessels as required by company’s procedures.
    • All New hire Masters / Chief Engineers should attend 2 days (full working days) prior joining.
    • Ensure that Masters / Chief Engineers get provisional handing notes prior departure home country.
    • Ensure to update concern Manning office timely to process Singapore / UK visa whichever required.
  • Office debriefing / visit
    • VMT (Vessel Management Team), Junior officers, Cadet – Whenever, they disembark the vessel at Port Singapore, ensure to check with Marine HR PIC in Singapore and arrange their Office debriefing (case to case) and office visit during working day / hrs. Need to check via respective teams’ folder and confirm this.
    • Once Marine HR PIC confirms, need to update the vessel.
  • Online briefing
    • VMT (Vessel Management Team) cases, where operations / technical team requests an online briefing prior joining with concerned Office Superintendent
    • Marine HR Operations vessel PIC is required to coordinate with the Office Superintendent to schedule a suitable time and then coordinate with relevant VMT member through the Manning office to arrange the online briefing.
    • Preferably use Microsoft Teams for the online briefing as it allows for scheduling at an agreed time and sending the link to the Superintendent
    • Compas briefing tab update: Navigate to: Training >> Activities
      • For EPS SG vessels: Select EPS SG Ops Supt / Mgr. Online Pre-Joining Briefing or Select EPS SG Tech Supt / FM Online Pre-Joining Briefing
      • For EPS UK Vessels: Select EPS UK Ops Supt / Mgr Online Pre-Joining Briefing or Select EPS UK Tech Supt / FM Online Pre-Joining Briefing
      • In the remark section include the following note: Online Pre-Joining Briefing carried out by Supt. (Name)
  • Monthly ship staff plan
    • Ensure in compliance with “One consolidated crew change in a month”.
    • Ensure to send the intended ship staff plan for the following month to all vessels at least 30 days in advance, by the end of each month.
    • Follow QSP0904 staggering guidelines when arranging the consolidated crew change. Coordinate with Marine HR in advance regarding any missing relievers, using COMPAS chat and/or Teams folder.
  • Monthly crew Flag Documents:
    • Ensure that vessels comply by following up monthly on crew flag documents status and ensure all crew members hold valid Flag documents throughout their tenure on board.
    • Check the Full-term documents status in COMPAS
    • Coordinate with the relevant Manning office to obtain the renewed CRA (Certificate of Receipt of Application)
  • Documents checklist during vessels inspection
    • Ensure to check and verify the following documents with the vessel for on-board crew members prior to any Inspection (All Oil Major SIRE, CDI, PSC) / Audit (Internal / external)
      • Original valid Contract
      • Original Pre-joining medical reports
      • Pre-joining medical issued date, which should not be more than 2 months before the joining date.
      • Valid Flag Documents
      • Officers’ matrix -OCIMF / CDI (applicable for tanker, LPG, VLEC vessels)
    • Basis on the on-board ship staff members ‘COC (Completion of Contract) verify the full-term documents status in COMPAS.
    • Coordinate with the concerned Manning office to obtain the renewed CRA (Certificate of Receipt of Application)
  • Documents checklist for Brazil / Indonesia / UAE / Cape town / Australian ports
    • Always ensure compliance with the local port restrictions and regulations
    • SID – Seafarer Identity Documents – Whenever vessels are scheduled to call Brazilian Ports, ensure to check well in advance (before vessels arrival) regarding on board crew members’ SID status to ensure they hold valid / original SID with them on board.
    • Indonesia / UAE Ports –ensure that on board crew members have passport valid for more than 6 months to avoid any penalties.
    • Cape town and South African Ports – Whenever planning the crew changes, ensure to complete ISPS / vessels inward clearance at least 5 working days in advance.
    • Australian Ports – All the sailing members (including Superintendent / Technician) should hold a valid MCV -Maritime Crew visa.
  • Parallel sailing / Extra members on board
    • As and when a parallel sailing request comes from the vessel / Operations team, ensure to discuss with the team leader and obtain approval from Manager, Marine HR operations and Marine HR Manager. If required, involve Marine HR PIC to discuss and clear this matter
    • Ensure to submit Parallel sailing cost (wages)
    • During approval of extra members joining -Ensure to check with Marine HR PIC re manpower request confirmation. No Manpower, no joining
    • Extra members sign off / reliever requirements -Ensure to check with Operations / Technical and keep Marine HR PIC in loop.
    • Ensure to capture all expenses incurred for extra members during tenure on board (flight cost / all logistic cost). Wages will be calculated by the concerned Marine HR PIC
  • CTM (Cash to Master)
    • Always our first preference to supply CTM at Port Singapore then Fujairah.
    • Whenever vessels trading in different location, ensure to supply CTM at convenient Port.
    • Convenient Port
      • Ensure agents are cleared our Counterparty compliance in our system.
      • Commission charges – Should not exceed 2.5% message.
      • If charges are more than 2.5% -Approval required from Manager, Marine HR Operations and MARINE HR Manager
      • Always ask vessel to make maximum home allotment and restrict cash advance.
  • Officers’ matrix
    • Ensure to follow Officers Matrix of the vessel where we arrange Matrix officers change.
    • As and when we arrange Officers change, require updating Officers matrix and cross verify with Master.
    • Upon completion of Ship staff change, ensure to send Officers matrix to vessel. Always send only OCIMF matrix
    • Ensure to get full seas time details of on-board officers. Missing details need to be checked with vessel and after receiving sea time details, ensure to Archive.
    • Prior any Inspection, updated Officers matrix required to be forwarded to vessel.
    • Ensure that all the Officers matrix are counter checked by Team leader before forwarding to vessel / Operations
    • All vessels – Tanker / LPG / VLEC Officers matrix updated Promptly under Q88 / OCIMF / CDI (specific vessels)
    • Ensure to update via Teams folder for vessels under CDI for necessary update.
    • Ensure to forward the Officers matrix to Operations when required.
  • DNV XML crew list
    • Ensure to send DNV XML crew list to vessel up on completion of crew change.

QUALIFICATION / EXPERIENCE

  • Min Diploma (for local employees).
  • At least 1-2 years’ experience with Marine HR operation (preferred)
  • Sailing experience with EPS (preferred)
  • Basic IT knowledge, e.g., Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity
  • Good knowledge of Fleet HR processes and operations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Analyst (Operations), Projects

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY 

  • This function supports the Manager (Operations), Gas & Projects by assisting in data analysis and project management tasks. Responsibilities include analysing financial data (P&L) for each voyage, collaborating with IT to automate data collection and reporting, and enhancing operational processes through effective gap analysis and lessons learned from voyage reviews.
  • The function is also responsible for fulfilling the Charter Party requirements of the spot voyage and time charter fixtures, maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping voyage related expenses within acceptable levels.

AREAS OF RESPONSIBILITY

ANALYST

Data Analysis and Project Management

  • Data Analysis & Automation: Collect and analyse financial data (P&L) for each voyage; collaborate with IT to automate data collection and reporting for real-time insights.
  • Process Improvement: Capture lessons learned from each voyage review and refine operational processes to prevent future losses.
  • Contractual Gap Analysis: Assess losses due to contract (CP, towage, port expense) gaps and improve operational processes to bridge them.
  • Cost Optimisation: Review freight taxes and port rebates to maximise savings opportunities.
  • System Optimisation: Work with IT to implement voyage management tools that provide real-time data for better decision-making.
  • Customer Relationship: Maintain strong communication with customers, providing operational updates and addressing feedback.
  • Stakeholder Coordination: Coordinate with agents, charterers, and service providers to ensure high-quality service.

Voyage Management and Vessel Documentation

  • Read all messages pertaining to individual vessels and take action as required.
  • Monitor vessels movements and update on applicable software for Operations Module.
  • Archive all your vessel E-Mails on a regular basis using Voyage File.
  • Responsible for executing voyage related activities starting from Pre–Fixture Planning stage to the Post–Fixture stage involving Claims and Demurrage submission.
  • Upkeeping of vessel trading certificates, plans and Q88 information.

Spot Voyages

  • Pre – Fixture:
    • Liaise with Chartering Officer in answering to Charterer’s
    • Send vessel’s Q88, trading certificates and fill up questionnaires as required by Charterer’s and send it to
    • Ask vessel for stowage plan and send it to charterer’s after getting the same approved from the Operations
    • Completing online surveyors and Questionnaires on various platform when required.
  • Vessel Fixed and Subjects Lifted:
    • Get the Fixture Recap from Chartering Officer and study the same along with the C/P and Rider Clauses.
    • Forward the Fixture Recap + Riders + Base CP to the vessel.
    • Liaise with brokers to get the voyage orders (including narrowed laycan if applicable) and forward the same to Master after going through it and making sure that the same is in line with the Recap.
    • Follow up with Master for the final stowage plan and forward the same to Charterer’s after approval by the Operations Superintendent.
    • Appoint Agents as required via Outsourcing company.
    • Obtain the authorisation from the Fleet GM/his designate for making timely PDA remittance to the agent’s account.
    • Execute the voyage while always ensuring that legal aspects and liabilities are complied with.
    • Provide proceeding instructions to Master as to what speed / consumption the vessel should comply with.
    • Follow up on discharge orders and Letter of Indemnity (LOI) with the brokers.
  • On Voyage Completion – Post Fixture:
    • Ensure all Cargo Documents have been received from the Agent and Master.
    • Calculate Demurrage and Submit to Post Fixtures as required.
    • Reimbursement of Claims from Charterer’s if any.
    • Prepare Voyage Result of vessel and submit to Operations Manager.

Time Charter

  • Pre Time-Charter:
    • Liaise with Commercial for all pre-fixture queries and provide all Certificates, Questionnaires as required.
    • Send C/P + General Time-charter and Delivery instructions / certificates templates to Master.
    • Ensure Delivery Notices are served on time.
  • During Time Charter:
    • Obtain necessary LOI(s) when required.
    • Negotiate and appoint Agents for husbandry matters. Arrange for PDA remittance if required.
    • Coordinate communication between parties involved in Charter.
    • Ensure Time Charter hire is billed promptly.
    • Also ensure Bunker ROB’s and other items as per C/P are billed.
    • Submit / Complete questionnaires as required by charterers during their voyage fixtures.
    • Carry out compliance checks / STS clearance as required.
  • Prior Completion of Time Charter:
    • Ensure delivery notices are served in line with C/P hire period.

Other Duties

  • Update TIME-Bar for all your vessels.
  • Appoint Owner’s Agent and arrange PDA remittance as and when required.
  • Liaise with Insurance Department as and when a vessel enters War Risk Area keeping them informed if the same in on Owners A/C or Charterer’s A/C.
  • Liaise with Security regarding embarkation and disembarkation of Security Guards.
  • Appoint Pilot, Local Superintendent, Bunker Surveyor as and when required.
  • Obtain various LOI(s) from Charterer’s as required.
  • Initiate Freight Billing (To be done once signed Bill of Lading and firm discharge order is available).
  • Update IMOS system promptly.

QUALIFICATION / EXPERIENCE

  • Degree or Diploma, preferably in Data Science, Business Analytics or equivalent.
  • 1-2 years relevant working experience in Data Analysis.
  • Experience in maritime industry would be an added advantage.
  • Proficient in data analytics and statistical tools such as Microsoft Excel (PivotTables, VLOOKUP, and macros), Power BI, Tableau, SPSS Statistics, Minitab and JMP.
  • Strong communication skills in English, both verbal and written.
  • Capable of managing stress and maintaining productivity under pressure.
  • Effective team player, responsive to team needs and deadlines.
  • High attention to detail in data management and reporting.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

  •  
SUBMIT YOUR CV

Assistant Manager (Marine HR), Recruitment

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY 

  • This role is to oversee:
    • Coordinate the daily recruitment activities for hiring of seafarers for the fleet from EPS appointed Manning Offices.
    • Review and forecast manpower requirements with Marine HR Manager and prepare manpower requirements for the fleet basis internal promotions accounted for.

AREAS OF RESPONSIBILITY

  • Plan, source and coordinate recruitment of ship staff to meet fleet manpower requirements. Process recruitment applications when required for all ship staff positions including Senior Officers, Senior Engineers.
  • Collaborate with designated manning offices globally to ensure their adherence to the following requirements:
    • Company’s policies & procedures in Marine HR Department
    • All officers & crew employed must be qualified, experienced and certified as per STCW 95 requirements. Additionally, appropriate in-house courses or external training will be arranged as needed.
  • Manage interview schedule, arrange interviews with respective Fleet teams.
  • In conjunction with line manager, develop a manpower strategy, ensuring Company Key Performance Indicators are incorporated.
  • Directly responsible for the management, implementation, and compliance of the manpower strategy.
  • Ability to track submitted candidates, progress of overall recruitment activities.
  • Coordinate with Manning offices for new applicants. Upon receipt, discuss with the Fleet Manager regarding the interview process. After the interview is approved, coordinate with the Manning office for readiness, update the portfolio in Compas, and assign ship staff accordingly.
  • Collaborate with respective fleet teams to build and maintain a strong talent pool.
  • Screen and match candidates’ profiles against job requirements and company requirements, i.e. rank experience, vessel type, engine type etc. to ensure suitability.
  • Identity areas for improvements for recruitment process efficiency.
  • Responsible for data accuracy by the team member which includes new applications submitted in the crewing software.
  • Bi-weekly review of pending applications to ensure processing time is kept to a minimum.
  • Directly responsible for ensuring the assigned fleet has adequate union cover in place.
  • Conduct monthly manpower analysis, projections and prepare monthly and quarterly Marine HR KPI reports.
  • Prepare data pertaining to recruitment for management review as needed.
  • Follow up on all relevant CBA terms, conditions, and changes.
  • Visit manning agents and conduct internal audits, if required.
  • Assist in preparing annual Cadet Intake plan and monitor the recruitment programs.
  • Enhance Compas by coordinating with the service provider, manning office, and Marine HR operations to address and resolve any issues in collaboration with the service provider.
  • Liaise with Manning Offices for Advertisement to be posted on social media like Facebook, Instagram and local recruitment Shipping News magazine and checking of Social Media account of Manning offices / Agents if advertisement are posted as per requirements.
  • Review the social media of the company Beekeeper if any post which is not suitable is highlighted to Marine HR Manager and also comments on posts done by Seafarers.
  • Undertake any additional responsibilities as directed by the Marine HR Manager.

QUALIFICATION / EXPERIENCE

  • More than 5 years Working experience in Marine HR portfolio (preferred)
  • Sailing experience (preferred)
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Strong leadership and team management capabilities
  • Ability to thrive in a fast-paced environment
  • Resourceful, proactive, and result oriented.
  • Good communication, interpersonal skills, strong team player

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Assistant Manager (Marine HR), Operations

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

This role is to assist Manager (Marine HR), Operations in Singapore to lead the global Marine HR operations team to ensure the seamless planning and cost-effective execution of end-to-end crew deployment / repatriation operations for the company’s global fleet. The role focuses on delivering timely crew rotations, managing travel logistics, and ensuring prompt resolution of crew-related issues, medical cases and incidents. With a strong emphasis on operational efficiency and adherence to regulatory requirements, the position ensures the achievement of Company Marine HR Operations related to KPIs and OKRs by optimizing processes, maintaining compliance, and driving innovation.

AREAS OF RESPONSIBILITY

  • Develop and implement long-term strategies for Marine HR Operations in alignment with organizational objectives. Identify and implement continuous improvement initiatives for HR operations, technology enhancements, and streamlined processes.
  • Monitor and ensure meeting the Marine HR KPIs for operational efficiency, crew welfare, and budget management.
  • Ensure timely and cost-effective crew changes across the fleet, minimizing downtime and operational delays.
  • Oversee medical care management for ship staff, providing critical decision-making during major incidents, emergencies, and repatriation.
  • Set and track measurable team objectives and KPIs aligned with corporate goals.
  • Ensure forward planning and execution of crew rotations while optimizing crew travel and logistics costs. Monitor and achieve Marine HR Operations related KPIs and OKRs
  • Oversee medical care management, including tracking medical cases, crew health assessments, and coordinating emergency cases and repatriations. Ensure the medical case are followed up and responded to in a timely manner.
  • Resolve escalated crew-related issues, including performance concerns, onboard disputes, crew complaints and industrial complaints. Ensure a maximum 24-hour response time for critical crew incidents.
  • Ensure full compliance with Flag State regulations, CDI standards, and international maritime labor conventions (MLC). Achieve 100% compliance with Marine HR related Flag and international regulations.
  • Monitor regulatory changes and proactively adjust operational policies to maintain compliance.
  • Serve as the primary crisis manager for major incidents, including industrial strikes, medical evacuations, or legal escalations etc. Maintain fully documented risk mitigation plans for all operational regions.
  • Prepare, track, and manage the Marine HR operations budget, ensuring financial efficiency and transparency. Ensure the DRC remains below the budget set for crew operations.
  • Perform financial analysis to identify cost-saving opportunities and ensure adherence to budget allocations.
  • Manage expense approvals and disbursement processes to maintain financial accountability.
  • Build strong partnerships with internal and external stakeholders, including vessel operators, port agents, Flag authorities, and maritime unions.
  • Develop and implement talent management planning, including recruitment, onboarding, training and career development for Marine HR operations team.
  • Build leadership pipelines and succession plans for key operational roles.
  • Mentor and train team members as needed.
  • Undertake any additional responsibilities as directed by the Management.

QUALIFICATION / EXPERIENCE

  • More than 5 years Working experience in Marine HR portfolio (preferred)
  • Sailing experience with EPS (preferred)
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Strong leadership and team management capabilities

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Assistant Manager (Marine HR), Planning

Location

Singapore

Date Posted

March 21, 2025

Application Deadline

OVERALL SUMMARY

This role is to oversee:

  • Managing ranks in charge and assisting with Marine HR Manager in daily departmental operations in planning section.
  • Ensure EPS appointed Manning Offices operate efficiently to maintain a top-tier administration system for Eastern Pacific’s Marine HR Department.
  • Supervise ranks managed by the Executive Marine HR team member and report any issues related to staffing planning, medical, or performance etc. to the Marine HR Manager.

KEY AREAS OF RESPONSIBILITY

  • Review and forecast manpower requirements with Marine HR Manager and prepare gap analysis reports when required.
  • Plan, source and coordinate recruitment of ship staff to meet crew manning requirements. Process recruitment applications when required for all ship staff positions including Senior Officers, Senior Engineers, Junior Officers, Junior Engineer, Electrical Engineer, Gas Engineers, Rating including Galley ship staff.
  • Collaborate with designated manning offices globally to ensure their adherence to the following requirements:
    • Company’s policies & procedures in Marine HR Department
    • All officers & crew employed must be qualified, experienced and certified as per STCW 95 requirements. Additionally, appropriate in-house courses or external training will be arranged as needed.
  • Manage crew-related policy matters including crew welfare program, coordination of crew evaluation, promotion, counseling, NTBR etc.
  • Ensure Matrix compliance assignments are done for Tanker Fleet as stipulated in our QSM
  • Supervise the recruitment of Brazilian crew members and their deployment on Petrobras TC vessels to ensure compliance with RN06 regulations in Brazilian waters when necessary.
  • Coordinate with Manning offices for new applicants. Upon receipt, discuss with the Fleet Manager regarding the interview process. After the interview is approved, coordinate with the Manning office for readiness, update the portfolio in Compas, and assign ship staff accordingly.
  • Ensure that crew changes are conducted in an effective, timely, cost-efficient manner while respecting the needs of the ship’s personnel.
  • Coordinate with Fleet Ops teams and Marine HR Ops team to obtain necessary crew change approval from Charterers as required.
  • Review crew evaluations from vessels and highlight any exceptions to the Marine HR Manager. Respond promptly to vessel queries related to rank managed, consulting with the Marine HR Manager as necessary.
  • Coordinate readiness follow-ups with the manning offices and assign ship staff accordingly
  • Review unassigned ship staff for all fleets and ensure the appropriate assignments are planned for those ready to join in the timely manner and send the list every fortnight to discuss with the Marine HR Manager in case of any performance or medical issue.
  • Follow up with advanced LLP requests for assigned ship staff while on leave. Obtain approval from the Marine Manager, follow up with Crew Accounts for remittance, and keep the Manning Office updated regarding the request approval and remittance details.
  • Follow up on pension requests for assigned ranks and coordinate with the Manning office and crew accounts for approval and remittance. Keep the Manning office informed about the pension process and remittance details.
  • Coordinate with Crew Accounts and Manning office to process sick leave for crew members who signed off for medical reasons. Submit total costs to Insurance department after collating costs from the vessel’s PIC.
  • Accountable for maintaining Compass, overseeing Flights, and planning for new build deliveries. Wage preparation for ship staff joining at the shipyard until vessel takeover.
  • Provide the seniority information for the respective fleet.
  • Prepare data for management review as needed.
  • Enhance Compas by coordinating with the service provider, manning office, and Marine HR operations to address and resolve any issues in collaboration with the service provider.
  • Coordination with the manning office and Marine HR Ops for briefing at the Singapore office for Master and Chief Engineer, and training at the Singapore office for Chief Officer and First Assistant Engineer.
  • Monitor the completion status of Crew Queries for all fleet and ensure the queries are addressed in accordance with EPS QSM requirements.
  • Monitor VMT E-Appraisal statuses for all fleet vessels and ensure the completion status is more than 95%.
  • Manage the Long Service Award program for EPS fleets.
  • Review and oversee daily issues submitted by the Marine HR Operations Department, providing solutions for matters related to Marine HR planning.
  • Plan Sous Chef assignments and travel arrangements.
  • Coordinate with Marine HR Ops, planning teams, and Insurance department to manage P&I Medical case closures for all fleets.
  • Mentor and train team members as needed
  • Undertake any additional responsibilities as directed by the Management.

QUALIFICATION / EXPERIENCE

  • More than 5 years Working experience in Marine HR portfolio (preferred)
  • Sailing experience with EPS (preferred)
  • Good Knowledge of STCW, MLC 2006 and related marine regulations, crew management system and payroll process
  • Good organizational and communication skills
  • Proficiency in end-user applications (MS Word, Excel etc.)
  • Strong leadership and team management capabilities

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

  •  
SUBMIT YOUR CV

Executive, Fleet Electronics

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to ensure compliance with all regulatory requirements, including surveys to maintain fleet ships Global Maritime Distress and Safety System (GMDSS), Navigation equipment’s and communication systems. Ensure compliance with company procedures and processes as listed in company International Safety Management (ISM) manuals.

AREAS OF RESPONSIBILITY

  • Monitor the emails of assigned ships on a daily basis and promptly follow up on reports of faulty Navigation Equipment. Notify the Assistant Manager / Manager and discuss the necessary rectification action.
  • Coordinate with Fleet Managers/Technical Superintendent for the assigned ships to coordinate repairs, supplies, and surveys as required.
  • Prepare weekly / monthly reports on detailing the issues reported by ships and the corresponding rectification actions taken.
  • Comply with long-term service agreements, discounts and service tariffs when issuing purchase orders and making settlements for final invoices.
  • Ensure compliance with Planned Maintenance System (PMS) for the radio navigation equipment’s Key Performance Indicators (KPI) and Objectives and Key Results (OKR).
  • Follow up on ship certification for radio equipment for renewals and compliance.
  • Perform VDR data checks and playbacks as requested by teams.
  • Document service reports, update the follow-up list, maintain the radio navigation data base – all radio navigation equipment list, gyro service & annuals list, check the pre-survey form  Annual Performance Test (APT) and assist with paperwork for New Building / Takeover and handover.
  • Follow up and coordinate service arrangements, addressing any gaps as needed.
  • Assist with the preparation of project sheets.
  • Follow up on assigned projects as directed by the Assistant Manager / Manager.
  • For urgent/critical services/incidents, follow up outside office hours, weekends, and public holidays as required.
  • Undertake any other ad-hoc tasks assigned by the Assistant Manager / Manager.

QUALIFICATION / EXPERIENCE

  • Diploma in Electronic Engineering preferred or Marine Engineering
  • Preferably 1-2 years of experience in the marine industry
  • Experience in ship navigational equipment preferred
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Flair for numbers

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Technical)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to provide technical, management and consultancy expertise and support to ensure vessel fully comply with Class / Flag State / Major Oil Company requirements, attain sea worthiness for commercial deployment and to maintain our reputation as ‘Shipper of Choice’ in the industry.

KEY AREAS OF RESPONSIBILITY

  • Class and Flag State requirements fulfillment
    • Plan & monitor requirements for Class and Flag State Survey to ensure all certificates are valid
  • Maintenance and Repair
    • Attend to repair(s) of vessel and troubleshoot by providing technical expertise consultancy.
    • Monitor and manage Plan Maintenance Scheme (PMS) / Worklist for vessels.
  • Drydocking of vessel
    • Plan and review drydocking requirements / specifications and costing.
    • Assist in supervision of drydocking and monitor performance in terms of cost, quality and schedule.
    • Evaluate the drydocking for lessons learnt and closure of invoices with Technical Executive / Specialist.
  • Store / spare requisition
    • Evaluate store / spare requisitions and recommend for approvals by Fleet Technical Manager / Fleet Manager or Fleet General Manager / Technical Director.
  • Performance Management
    • Monitor, review and analyze running / drydock cost, bunker, lub oil (L.O.) consumption and provide report / recommendation to Fleet Technical Manager / Fleet Manager or Fleet General Manager.
    • Manage, monitor and review under-performing ships.
    • NCR
  • Technical Expertise Consultancy
    • Assist to address and verify defects as stated in NCR with special attention to MOC (where applicable) / Class / Charterer requirements.
    • Propose or review draft specification for new building / conversion / alternation to vessel for compliance to Class / Statutory requirements.
    • Plan and attend to routine inspection and audit of vessels and reporting.
    • Sale and Purchase Inspection.
    • Taking over of vessels.
  • Coordinate with MSQV in approving hotwork permit and initiatives implementation onboard vessels.
  • People Management
    • Coach and motivate Executive (Technical Services – Procurement) to perform on the job.
    • Oversee the welfare and management of ship staff in partnership with Fleet Personnel Department. This includes:
      • Briefing and debriefing of Masters, Chief Engineers and other senior officers
      • Conducting performance appraisals of Masters, Chief Engineers and other senior officers
    • Lead, develop and coach assigned Senior Officers on all matters (safety, technical, cost leadership).
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Class I) / Chief Engineer Foreign Going
  • Min 2 years’ experience as Superintendent in other companies OR
  • An ex-company employee with minimum 6 months as a Chief Engineer sailing onboard company vessel
  • Minimum 5 Years of Tanker experience is mandatory for Tanker Fleets.
  • Good negotiation skills.
  • Good people management skills. Past experience in staff reviews and monitoring of KPIs is required.
  • Good organizational and communication skills
  • Independent and resourceful,
  • Able to work under pressure to meet deadline.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Vetting)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to perform day-to-day monitoring and coordination of Ship Inspection Report Programme (SIRE), Chemical Distribution Institute (CDI), RightShip, Port State Control (PSC), Terminal & U.S. Coast Guard Certificate of Conformity (USCG COC) inspections and unannounced external Drug and Alcohol tests of all vessels.

AREAS OF RESPONSIBILITY

  • Arrange / coordinate SIRE, CDI, USCG COC, RightShip Inspection Ship Questionnaire (RISQ) inspections and unannounced Drug and Alcohol tests.
  • Ensure that all corrective replies relating to observations of SIRE, CDI, RISQ, Terminal and PSC inspections are replied to within the stipulated time.
  • Liaise with the Technical and Operation departments for the pre-inspection information to be uploaded on Oil Companies International Marine Forum (OCIMF) SIRE database for the SIRE 2.0 inspections.
  • Advise the various office departments regarding SIRE, CDI, RightShip and Oil Company inspection requirements.
  • Monitor validity dates of SIRE, CDI, USCG COC and RightShip inspections of all vessels.
  • Monitor validity dates of unannounced Drug and Alcohol tests.
  • Monitor vessel screening queries, and follow-up with Operations Superintendent so that the queries are responded to.
  • Follow-up with various office departments for the close-out of any Technical Holds on vessels.
  • Maintain the Inspection database and ensure it is up to date.
  • Follow up with the executives for the application of U.S. Vessel Response Plan and / or U.S. State local Response Plans for vessels entering U.S. waters.
  • Follow up with the executives for the application of Electronic Notice of Intent (eNOI) for Vessel General Permit, and submission of changes and reports.
  • Liaise with Qualified Individual for any queries relating to U.S. calls.
  • Review the data from vessels inspections and apply continuous improvement process to:
    • Optimize costs arising out of vessel inspections
    • Optimize efficiency of the tasks carried out towards management of vessel inspections
    • Optimize processes surrounding vessel inspections
    • Analyze, enhance and improve the services provided to vessel management effectively
  • Organize and analyze data from vessel inspections accurately to establish trends and provide insights to management that facilitates decision-making.
  • Conduct training for sea staff attached to the department for shore training.
  • Conduct briefing for pre-joining Masters and Chief Engineers.
  • Manage, coach and motivate departments support staff to perform on the job.

QUALIFICATION / EXPERIENCE

  • Certificate of competency (Master Class 1)
  • 1 year of command experience or 2 years’ experience as Superintendent in similar capacity
  • Tanker experience is mandatory when managing or being assigned to a tanker fleet
  • Good negotiation skills
  • Good people management skills
  • Good knowledge of Industry publications and other marine regulations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Operations)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to manage the marine operations activities of vessels to achieve a safe & efficient carriage of cargoes, consistent with:

  • Our customer satisfaction and
  • Our responsibilities towards the health and safety well-being of our ship staff and the environment.

KEY AREAS OF RESPONSIBILITY

  • Comply with terminal and port rules and regulations and other marine industry mandatory rules & regulations.
  • Advice and assist Master in the preparation for Terminal Inspections.
  • Support the chartering desk and Master with information required for questionnaires, loadable and bunker requirements
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard
  • Master to be assisted with compliance with the port/terminal expectations and regulations and other marine industry mandatory rules & regulations.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Provide Master with advice and confirm agreement / compliance with regard to the operational terms of the Charter Party (C/P).
  • Fill in chartering questionnaires and confirm Master’s calculated loadable.
  • Monitor vessel progress during voyage, including warranted loading quantities to optimize stow plan, weather and/or optimize the routing in compliance with C/P, speed, bunker consumptions, heating requirements, and final discharge.
  • Ensure time chartered vessels comply with C/P requirements and warranties.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Review and approve supply of bunkers stemmed by bunker team to ensure there is sufficiency of bunker to perform the voyage (in addition to fresh water); arrange de-slopping if required.
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard.
  • Arrange weather routing advice for vessels as necessary.
  • Assist the Masters with selecting the most appropriate routing for the voyage, in compliance with the C/P.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Alert Manager/Assistant Manager regarding operational problems being encountered by the vessel during the voyage and update the progress of the voyage as necessary.
  • Provide timely advice to Charterers on vessel’s movements for customer satisfaction.
  • Attend to customer’s complaints and feedback promptly.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Ensure proper accounting of costs involved in the conduct of the voyage.
  • Ensure disbursement (both voyage and owners) are properly accounted and funded.
  • Monitor, review and analyze vessel performance and follow up with under- performing ships.
  • Manage, coach and motivate Operation Executive / Senior Executive to perform on the job.
  • Conduct operations briefing in office (when assigned) for Senior Officers before they join vessels.
  • Assist to address and verify gaps as highlighted in NCR, inspections with special attention to MOC / Charterer requirements.
  • Plan, attend and report findings pertaining to routine inspection / audit assignments to vessel.
  • Coordinate with SQV with regard to any implementation of quality, health, safety and environmental initiatives.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Planning

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The primary responsibility of this position is to serve as the central point of contact (PIC) for all Marine HR matters pertaining to the assigned vessels. Furthermore, the role involves providing support to Marine HR Managers across a range of activities including but not limited to recruitment, training, performance management, as well as forecasting and planning for all ranks, including Vessel Management Teams (VMT).

AREAS OF RESPONSIBILITY

Recruitment and Crew Management:

  • Monthly review crew requirements and provide updates to Marine HR Managers on recruitment needs. Maintain regular communication with manning offices and promptly respond to recruitment requirements monthly.
  • Support the recruitment process by screening and shortlisting crew applications received from manning offices.
  • Conduct comprehensive background checks, including verification of past employment history, to ensure compliance with company standards. Collaborate with manning offices to clarify license certificate statuses and address any significant medical issues.
  • Assist in scheduling timely interviews for eligible candidates.
  • Evaluate the recruitment flow and operational systems of manning offices for ongoing process improvement. Develop, implement, and assess initiatives aimed at continuously recruiting competent ship staff from diverse sources and recruitment channels.

Vessel Manning and Scheduling:

  • Plan, administer, and monitor Ship Staff rotation, pooling, and team migration for efficient manpower deployment and utilization.
  • Regularly review unassigned Ship Staff, plan the assignments for those ready to join, and submit a list every fortnight for discussion with the Marine HR Manager, addressing any performance or medical issues.
  • Coordinate with Manning office to ensure readiness of existing VMT Ranks, and upon readiness in all aspects, assign them to vessels with the approval of Fleet Managers / Operation Managers in compliance with company policies, procedures, STCW requirements, and relevant policies under QSP 0903 and the Manning Manual.
  • Compile and analyze manpower statistics and competencies to meet current fleet staffing requirements and anticipate manpower needs resulting from fleet expansion. Provide monthly reviews of VMT new hire requirements to the Marine HR Manager, considering the present fleet size and expected fleet additions or deletions over the next 12 months.
  • Evaluate potential promotion candidates into VMT ranks, taking into account fleet size and available VMT staff. Upon approval of New Hires received from Fleet/Technical Managers and the Marine HR Manager, send approval messages to the Manning offices and assign ship staff based on readiness.

Documentation / Process Compliance and Enhancement:

  • Maintain an efficient documentation system for all new hires and rejoinders, including qualifications, certifications, and experience, for reference, planning, and audit purposes.
  • Assist in ensuring accuracy in ITF renewals and documentation. Support the Marine HR Manager in handling crew management matters related to CBA and interactions with crew unions.
  • Ensure vessels meet MLC requirements and EPS manning standards at all times, promptly highlighting any non-compliance issues to the Marine HR Manager.
  • Administer, review, and enforce ISO procedures and requirements for Marine HR processes, including following up on NCRs and other ISO documentation and procedural requirements relevant to Marine HR activities.
  • Communicate and educate our appointed manning offices worldwide on the importance of compliance with Company procedures, zero tolerance policy (no license, no joining) on Marine HR management, and the necessity for all officers and crew to be suitably qualified, experienced, and certified as per STCW 95 requirements.
  • Coordinate with Crew accounts for remittance and keep the Manning office updated regarding LLP requests for VMT members on leave, obtaining approval from the Marine HR Manager.
  • Facilitate pension requests for VMT ranks, liaising with the Manning office and Crew accounts for approval and remittance, while ensuring the Manning office is updated on the pension process and remittance details.
  • Promptly address all ship staff queries related to Marine HR issues by providing timely responses to each sender, treating them as internal customers.
  • Oversee Compass and Flights upkeep, as well as planning for new build deliveries.
  • Assist the Marine HR Operator in coordinating changeovers of VMT staff with Fleet and Technical departments as required.

Training, Performance and Career Management:

  • Coordinate and organize Office Briefings for both New Hires and existing Masters and Chief Engineers in accordance with company requirements. Ensure that relevant departmental briefings are conducted promptly and efficiently.
  • Plan and manage office training sessions for eligible candidates aspiring to be promoted to the ranks of Master and Chief Engineer. This includes overseeing arrival formalities, arranging accommodations, and maintaining detailed records.
  • Review crew appraisals for VMT ranks and potential candidates for promotion to 2/O and 2A/E positions, identifying any exceptions and promptly reporting them to the Marine HR Manager for the next course of action. Monitor the completion status of E-appraisals for VMT ranks regularly and follow up with Fleet Managers, Technical Superintendent, Operation Managers and Operation Superintendents regarding any overdue reports.
  • Assist in reviewing crew evaluations for other ranks apart from VMTs and Promotable 2/O and 2AE from vessels as required and identify any exceptions and promptly reporting them to the Marine HR Managers for the next course of action.
  • Contribute to the planning and management of career and competency development for our pool of ship staff to establish an ‘Employer of Choice’ reputation in the industry.
  • Review and follow up on comments provided by Superintendents and Port Captains for necessary action.
  • Ensure timely responses to shipboard queries for VMT ranks and promotion-related inquiries for 2/O and 2A/E, consulting with the Marine HR Manager as required.
  • Assis if assigned in training and guiding other Executives in Marine HR team to perform their duties and responsibilities effectively.
  • Perform any other tasks assigned by the Management from time to time.

QUALIFICATION / EXPERIENCE

  • Min Diploma (for local employees)
  • At least 3 years’ experience with Marine HR related matters onboard ships or ashore
  • Sailing experience with EPS preferred
  • Adequate IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity
  • Good knowledge of Fleet Marine HR processes and operations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Payroll

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

  • The function is responsible for the day-to-day activities of the Crew Accounts section and reports to the Manager – Marine HR (Accounts) in the following areas:
    • Attending to vessels’ emails on Crew Accounts matters
    • Compilation of monthly crew allotment summary
    • Processing of monthly portage bill and master cash report
    • Radio Accounts
    • Pension for crew
    • Field Staffs and New Building costs

AREAS OF RESPONSIBILITY

  • Review and process monthly ships’ accounts for the assigned vessels and export the monthly portage bills.
  • Review, control allotment bank details and process monthly allotment for the vessels assigned.
  • Assist in Cash to Master arrangement.
  • Conduct Master’s briefing for the assigned vessels on ships accounts reporting.
  • Update of Department Records Matrix, OJT plan where change is affected.
  • Reporting:
    • Compile monthly Victualling & Slopchest report
    • Compile monthly Port Representation report for review
  • Administration of Special allotment.
  • Process Radio Invoices for Approval and prepare journal entries and payment.
  • Crew pension, calculation claims for pension, arranging payment and journal entries for pension redemption upon request.
  • Prepare journal entries for Field Staffs and New Building Site-office Staff.
  • Perform any other duties as and when assigned by manager.

QUALIFICATION / EXPERIENCE

  • Minimum GCE “A” Level with knowledge of accounting
  • 2-3 years of relevant working experience, preferably in the shipping industry
  • Good interpersonal and communication skills – spoken and written English
  • A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines
  • Proficient in MS Office in particular MS Excel application
  • Working knowledge of Oracle Fusion will be advantageous.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Tax Compliance Manager (Finance)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY
This role is within the Financial Control (FinCon) team in Singapore will lead and manage all tax compliance function of Eastern Pacific Shipping Pte Ltd (EPS) and shipping entities of the Group. The individual will be part of the FinCon Compliance team and will be working closely with other FinCon functions.

AREAS OF RESPONSIBILITY

TAX COMPLIANCE and REPORTING

  • Ensure compliance with corporate tax obligations across various jurisdictions, including Singapore, UK, India and other relevant regions
  • Oversee tax compliance reporting obligations (eg. GST/VAT, freight tax, etc) and adhere to international tax regulations such as Base Erosion and Profit Shifting (BEPS) and transfer pricing requirements for the Group.
  • Review and work closely with internal teams and external advisors to:
    • Maintain transfer pricing documentation and policies in compliance with OECD guidelines
    • Prepare and review BEPS workbook for tax computation, Country by country reporting and GloBE Information Return
  • Provide strategic tax advice in collaboration with tax advisor to support business units and functions within the Group to meet strategic and operational tax objectives.
  • Lead and handle tax queries by relevant authority (where applicable).
  • Monitor changes in tax legislative development and analyse potential impact to Group’s operations to ensure compliance with new requirements.
  • Engage with Inland Revenue Authority of Singapore (IRAS) and other relevant tax authorities/relevant government agencies as needed.
  • Lead ad-hoc tax and related projects as required (eg. M&A transactions and other strategic initiatives.

QUALIFICATION / EXPERIENCE

  • Degree in tax or accounting with professional qualification (e.g. accredited tax professionals)
  • At least 10 years of relevant working experience in both Big 4 firm and large MNCs (preferably shipping).
  • Strong tax technical knowledge of Singapore tax legislations.
  • Knowledge of international tax laws, freight taxes, transfer pricing and BEPS regulations
  • Experience in engagement with IRAS and relevant government authorities/agencies
  • Experience of managing tax compliance, tax planning and tax advisory
  • Hands on experiences of accounting systems is a strong plus
  • Teamwork mentality, positive mindset and problem-solving attitude, with high standard of integrity and work ethics
  • Good communication skill

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Accounts Executive (Cash Management)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY
The function is to assist the Accounts Manager (Cash Management) to plan and process payments via electronic banking system accurately in compliance with the internal control and OFAC / Sanction requirements and manage the company’s cash flow position and prepare monthly bank reconciliation reports.

AREAS OF RESPONSIBILITY

  • Ensure that all incoming receipts are forwarded to the person-in-charge for verification.
  • Ensure that all payments to be arranged are approved and compliant in the Counterparty Management System.
  • Ensure that the approved payments are accurately uploaded to the bank portal and prepare a payment summary list for managerial review and approval.
  • Prepare payments for both local and foreign currencies accurately and timely.
  • Monitor bank account balances to ensure sufficient funds are available for payments prepared.
  • Create journal entries for all payments, receipts and bank charges transactions. Ensure foreign currency exchange differences are properly recorded.
  • Ensure all journal entries are correctly coded and validated by the first working day of the following month for bank reconciliation report.
  • Upload monthly crew allotment payments cleared by Compliance team into the banking system. Ensure the number of transactions and crew allotment amounts uploaded match to the authorised summary list.
  • Address queries regarding payment details, provide necessary supporting documents and follow up on any returned payments that require reprocessing.
  • Perform daily reconciliation of cash and bank transactions against electronic bank statements.
  • Perform monthly bank reconciliation and create journal entries for GIRO deductions in Oracle system.
  • Assist in ad-hoc duties that may be assigned from time to time.

QUALIFICATION / EXPERIENCE

  • Minimum Diploma in Accountancy or equivalent
  • 2-3 years of relevant working experience, preferably in the shipping industry
  • Good interpersonal and communication skills – spoken and written English
  • A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines
  • Proficient in MS Office in particular MS Excel application
  • Working knowledge of Danaos Enterprise will be advantageous

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Intern, Strategy & Analysis

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERVIEW OF ROLE

The full-time internship role is responsible for supporting the Manager, Strategy & Analysis in her role in various reporting and data analysis projects. Responsibilities include, but not limited to, market research of shipping companies, valuation of shipping assets, and evaluation of investment projects.

 

KEY AREAS OF RESPONSIBILITY

Market Research

  • Screening of shipping news,
  • Prepare reports of listed shipping companies,
  • Ad-hoc research on companies as required.

 

Valuation of shipping assets

  • Support the valuation of vessels,
  • Liaise with external and internal teams for data collection,
  • Preparation of valuation report.

 

Investment Projects

  • Support research effort in investment evaluation,
  • Financial models,
  • Assist in presentation of presentation materials to management.

 

Internal Reporting

  • Preparation of board meeting materials
  • Creation of graphs and tables for slides

 

REQUIREMENTS

  •  Student should have good fundamental knowledge in business and finance, with some prior knowledge in financial models preferred.
  • Strong presentation and communication skills, with proficiency in powerpoint and infographic software
  • Commitment of 6 months duration (from Jul to Dec)
  • Some knowledge in shipping/oil/gas industry is an advantage but not mandatory
  • Exceptional interpersonal skills and is detail-oriented
  • Resourceful, proactive and meticulous
SUBMIT YOUR CV

Intern, Fleet Optimisation

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERVIEW OF ROLE

The full-time internship role is for an individual who is willing to learn and has an interest in supporting operational activities revolving around improvement initiatives, supporting the overall fleets vessel performance, efficiency, and optimization for the company’s owned fleet of vessels including ships on time charter.

 

AREAS OF RESPONSIBILITY

  • Monitor and analyse performance data of vessels.
  • Monitor KPIs for energy efficiency / optimization.
  • Assist in fleet’s compliance with the Emission regulatory directives.
  • Assist in data collection, verification, submission of IMO DCS, EU MRV and other declarations to flag and port states.
  • Support the periodic (monthly, quarterly etc) fleet performance reporting and ad-hoc case studies for management or customers.
  • Maintain internal records and assist on establishing and reinforcing internal process that aim to improve vessel performance management.

 

Qualifications / Experiences

  • Undergraduate students, preferably in Data Science or Engineering, with strong understanding of shipping.
  • Project management skills and software engineering literacy.
  • Strong analytical skills (with research-oriented approach) and the ability to translate data into useful analytics. 
  • Critical thinking and drive to explore an emerging field that involves.
  • Committed and responsible in meeting deadlines with good time management skills Independent, outcome driven, organized and resourceful.
  • Good communication and interpersonal skills and can work efficiently with multicultural teams
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Executive (Administration), Front Office

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for managing incoming phone calls professionally, adhering to the company’s telephone standards and project a positive corporate image. As the first point of contact for guests and visitors, this role plays a key part in maintaining good public relations. Additionally, this role oversee the efficient handling of incoming and outgoing documents at the front desk.

 

AREAS OF RESPONSIBILITY

1. Front Desk Management

  • Answer and transfer phone calls professionally, taking messages when necessary.
  • Greet and assist visitors, ensuring they are logged into Visitor Management System.
  • Provide directions and assist with visitor check-in when required.

2. Administrative Support

  • Co-ordinate with pantry staff for beverage arrangements and provide assistance when needed.
  • Manage meeting room bookings and approve staff reservations.
  • Maintain meeting rooms by ensuring they are clean, with emptied bins, stocked stationery, and properly arranged chairs before and after each meeting.

3. Mail & Courier Handling

  • Receive and distribute incoming documents and packages promptly and accurately.
  • Maintain up-to-date records of all incoming and outgoing packages.
  • Coordinate with courier and dispatch services on outgoing document when required.

 

QUALIFICATION/EXPERIENCE

  • GCE O Levels with at least 1 year of relevant working experience
  • Good interpersonal skill
  • Proficient with Microsoft office suite
SUBMIT YOUR CV

Executive, Technical Services (Procurement)

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERALL SUMMARY
The function is responsible for the efficient execution of the technical and purchase key processes to support the company’s fleet of vessels.

AREAS OF RESPONSIBILITY

TECHNICAL RESPONSIBILITIES

  • Plan, coordinate and ensure timely follow-up of class and flag requirements in order that the vessel attains sea worthiness and commercial readiness.
    • Determine class / flag requirements and apply to class / flag administration for surveys, inspections, related issues and special requests.
    • Pre-preparation of draft specification for modification / alternation to vessel for compliance of Class / Statutory requirements.
    • Plan, arrange and coordinate class and flag surveys or exemptions and other related requirements.
    • Update, maintain accuracy and practice good housekeeping of records, plans and drawings.
    • Follow up with Superintendent (Tech) for PMS overdue jobs report if does not reach office by 03rd of every month.
  • Support S&P on change of flag and ownership of our vessel in coordination with class / flag.
    • Plan, arrange and coordinate activities and logistics requirements for a smooth flag change and ownership transfer (vessel’s take over / hand over, new building).
  • Support S&P on request for technical information pertaining to our fleet.
  • Identify, arrange and follow up on offland items from vessel for repair / service:
    • Source, identify and obtain approval of contractor and pricing for repair / service work.
    • Follow up with contractor and vessel till the successful completion of the repair / service work, reports update to Danaos (PMS, offland, Running Hrs Machinery) and payment closure.
  • Support Superintendents in dry-docking and related activities:
    • Liaise with vessel and other sources to compile dry dock planning requirements / specifications and budget / costing.
    • Compile and review dry-docking specification quote from yards / contractors, prepare and update file for Superintendents, Fleet Manger and Technical Director’s discussion and approval.
    • Monitor, identify and communicate progress and any deviation from dry dock plan.
    • Follow up on documentations (i) upon confirmation of selected yard / contractors and (ii) at the end of dry-docking process including closure of invoices with
      Superintendents.
  • Monitor and ensure all trading certificates are valid, follow up on hot work and daily correspondence with vessel.
  • Administer, review and enforce the ISO procedures (EPS manuals) and requirements for technical processes.

PURCHASING RESPONSIBILITIES

  • Prepare and Issue Purchase order (PO)
    • Ensure approval is obtained and proper closure of the purchasing activities for each technical purchase requirement.
  • Plan, coordinate and ensure that all requirements are delivered to vessel on time, at the right cost and specifications.
    • Identify and source for vessels’ requirements (i.e. general store, spares, provision and bonded stores).
    • Plan, coordinate (with Operations and Fleet Personnel Department) and monitor the delivery of stores / spares to vessels in a timely and cost-effective manner.
    • Solicit vessel’s feedback on supplies and follow up on payments, non-conformities deliveries (quality, quantity, specifications) with respective suppliers.
    • Monitor spare parts readiness and plan delivery to vessel at the earliest convenient port.
  • Update and maintain accuracy of all office records and documentations.
    • Ensure that all documents are properly filed and maintained for ease of reference and retrieval during audits.
    • Maintain and update accurately the following records:
      • Supply Log,
      • Spares/Stores Report Form MY15 by 1st Week every month
      • Gas Bottle inventory
      • Counter party evaluation for Technical Attendance
      • Worklist
      • Vessel Expense Report
  • Ensure that purchasing role and responsibility are carried out in accordance with Company’s policy and procedures.
    • Ensure that all vessels comply with Company’s policy and procedure for Shipboard Purchase.
      • Ensure proper closure of purchasing activities for each purchase requirement.
  • Ensure that suppliers’ performances meet Company’s expectations and contract prices are competitive.
    • Familiarize with different supply types and their specifications to perform price comparison / accurate evaluation and negotiation to ensure right purchases.
    • Review contracts, negotiate prices and year-end rebate.
  • Any other duties as and when assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Minimum GCE “O” Level or Equivalent. Diploma holder preferred.
  • Preferably at least 1 year as a Technical Executive with some purchasing experience in a shipping company.
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good knowledge of technical, purchasing and logistics processes
  • Good communication skills – spoken and written English
  • Flair for numbers

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Technical)

Location

Singapore

Date Posted

May 26, 2024

Application Deadline

The function is to provide technical, management and consultancy expertise and support to ensure vessel fully comply with Class / Flag State / Major Oil Company requirements, attain sea worthiness for commercial deployment and to maintain our reputation as ‘Shipper of Choice’ in the industry.
 

KEY AREAS OF RESPONSIBILITY

  • Class and Flag State requirements fulfillment
  • Plan & monitor requirements for Class and Flag State Survey to ensure all certificates are valid.
  • Maintenance and Repair
  • Attend to repair(s) of vessel and troubleshoot by providing technical expertise consultancy.
  • Monitor and manage Plan Maintenance Scheme (PMS) / Worklist for vessels.
  • Drydocking of vessel
  • Plan and review drydocking requirements / specifications and costing.
  • Assist in supervision of drydocking and monitor performance in terms of cost, quality and schedule.
  • Evaluate the drydocking for lessons learnt and closure of invoices with Technical Executive / Specialist.
  • Store / spare requisition
  • Evaluate store / spare requisitions and recommend for approvals by Fleet Technical Manager / Fleet Manager or Fleet General Manager / Technical Director.
  • Performance Management
  • Monitor, review and analyze running / drydock cost, bunker, lub oil (L.O.) consumption and provide report / recommendation to Fleet Technical Manager / Fleet Manager or Fleet General Manager.
  • Manage, monitor and review under-performing ships.
  • NCR
  • Technical Expertise Consultancy
  • Assist to address and verify defects as stated in NCR with special attention to MOC (where applicable) / Class / Charterer requirements.
  • Propose or review draft specification for new building / conversion / alternation to vessel for compliance to Class / Statutory requirements.
  • Plan and attend to routine inspection and audit of vessels and reporting.
  • Sale and Purchase Inspection.
  • Taking over of vessels.
  • Coordinate with MSQV in approving hotwork permit and initiatives implementation onboard vessels.
  • People Management
  • Coach and motivate Executive (Technical Services – Procurement) to perform on the job.
  • Oversee the welfare and management of ship staff in partnership with Fleet Personnel Department. This includes:
  • Briefing and debriefing of Masters, Chief Engineers and other senior officers
  • Conducting performance appraisals of Masters, Chief Engineers and other senior officers
  • Lead, develop and coach assigned Senior Officers on all matters (safety, technical, cost leadership).
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Class I) / Chief Engineer Foreign Going
  • Min 2 years’ experience as Superintendent in other companies OR
  • An ex-company employee with minimum 6 months as a Chief Engineer sailing onboard company vessel
  • Minimum 5 Years of Tanker experience is mandatory for Tanker Fleets.
  • Good negotiation skills.
  • Good people management skills. Past experience in staff reviews and monitoring of KPIs is required.
  • Good organizational and communication skills
  • Independent and resourceful,
  • Able to work under pressure to meet deadline.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Operations), Tankers

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for fulfilling the Charter Party requirements of the spot voyage and time charter fixtures, maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping voyage related expenses within acceptable levels.

 

AREAS OF RESPONSIBILITY

  • Read all messages pertaining to individual vessels and take action as required
  • Monitor vessels movements and update on applicable software for Operations Module
  • Archive all your vessel E-Mails on a regular basis using Voyage File
  • Responsible for executing voyage related activities starting from Pre–Fixture Planning stage to the Post–Fixture stage involving Claims and Demurrage submission
  • Upkeeping of vessel trading certificates, plans and Q88 information

SPOT VOYAGES

Pre – Fixture:

  • Liaise with Chartering Officer in answering to Charterer’s Queries
  • Send vessel’s Q88, trading certificates and fill up questionnaires as required by Charterer’s and send it to them
  • Ask vessel for stowage plan and send it to charterer’s after getting the same approved from the Operations Superintendent
  • Completing online surveyors and Questionnaires on various platform when required

Vessel Fixed and Subjects Lifted:

  • Get the Fixture Recap from Chartering Officer and study the same along with the C/P and Rider Clauses
  • Forward the Fixture Recap + Riders + Base CP to the
  • Liaise with brokers to get the voyage orders (including narrowed laycan if applicable) and forward the same to Master after going through it and making sure that the same is in line with the
  • Follow up with Master for the final stowage plan and forward the same to Charterer’s after approval by the Operations Superintendent
  • Appoint Agents as required via Outsourcing company
  • Obtain the authorization from the Fleet GM/his designate for making timely PDA remittance to the agent’s account
  • Execute the voyage while always ensuring that legal aspects and liabilities are complied with
  • Provide proceeding instructions to Master as to what speed / consumption the vessel should comply with
  • Follow up on discharge orders and Letter of Indemnity (LOI) with the brokers

On Voyage Completion – Post Fixture:

  • Ensure all Cargo Documents have been received from the Agent and Master
  • Calculate Demurrage and Submit to Post Fixtures as required
  • Reimbursement of Claims from Charterer’s if any
  • Prepare Voyage Result of vessel and submit to Operations Manager

TIME CHARTER VOYAGES

Pre Time-Charter:

  • Liaise with Commercial for all pre-fixture queries and provide all Certificates, Questionnaires as required
  • Send C/P + General Time-charter and Delivery instructions / certificates templates to Master
  • Ensure Delivery Notices are served on time

During Time Charter:

  • Obtain necessary LOI(s) when required
  • Negotiate and appoint Agents for husbandry Arrange for PDA remittance if required
  • Coordinate communication between parties involved in Charter
  • Ensure Time Charter hire is billed promptly
  • Also ensure Bunker ROB’s and other items as per C/P are billed
  • Submit / Complete questionnaires as required by charterers during their voyage fixtures
  • Carry out compliance checks / STS clearance as required

Prior Completion of Time Charter:

  • Ensure delivery notices are served in line with C/P hire period

OTHER DUTIES

  • Update TIME-Bar for all your
  • Appoint Owner’s Agent and arrange PDA remittance as and when required
  • Liaise with Insurance Department as and when a vessel enters War Risk Area keeping them informed if the same in on Owners A/C or Charterer’s A/C
  • Liaise with Security regarding embarkation and disembarkation of Security Guards
  • Appoint Pilot, Local Superintendent, Bunker Surveyor as and when required
  • Obtain various LOI(s) from Charterer’s as required
  • Initiate Freight Billing (To be done once signed Bill of Lading and firm discharge order is available)
  • Update IMOS system promptly

Qualifications / Experiences

  • Diploma holder and above
  • 1-2 years relevant working experience in shipping industry and preferably 1 year of sailing stint onboard vessel
  • IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English to communicate with seafarers and other stakeholders
  • Ability to work under pressure
  • An independent and team player
  • Willing to learn and has a sense of urgency.
SUBMIT YOUR CV