On Shore

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On Shore

Eastern Pacific Shipping seeks out passionate professionals who thrive in a challenging, intense and highly rewarding environment. Our shore-based team is comprised of several departments such as Management, Human Resources, Legal, Corporate Services, Finance, Commercial, Operations, IT, Crewing and Technical.

EPS aims to attract, train and retain the very best. Our work is challenging and we expect the very best from our team. In return, our employees are given a rewarding career that allows them to reach their full potential.

It’s been such a rewarding experience working for EPS. I’ve been given the tools and support needed to succeed and reach my full potential.

Current Openings

Position
Location
Date Posted
Application deadline
  
Accounts Executive (Group & Corporate) Singapore February 7, 2025 READ MORE
Executive, Fleet Electronics Singapore February 6, 2025 READ MORE
Superintendent (Technical) Singapore February 6, 2025 READ MORE
Superintendent (Vetting) Singapore February 6, 2025 READ MORE
Executive (Operations), Post Fixtures - Carbon Tax Singapore February 6, 2025 READ MORE
Executive (Operations), Bunkering Singapore February 6, 2025 READ MORE
Superintendent (Operations) Singapore February 6, 2025 READ MORE
Executive (Marine HR), Planning Singapore February 6, 2025 READ MORE
Executive (Marine HR), Payroll Singapore February 6, 2025 READ MORE
Tax Compliance Manager (Finance) Singapore February 6, 2025 READ MORE
Accounts Executive (Cash Management) Singapore February 6, 2025 READ MORE
Intern, Strategy & Analysis Singapore January 23, 2025 READ MORE
Intern, Fleet Optimisation Singapore January 23, 2025 READ MORE
Executive (Administration), Front Office Singapore January 23, 2025 READ MORE
Executive, Technical Services (Procurement) Singapore January 23, 2025 READ MORE
Superintendent (Technical) Singapore May 26, 2024 READ MORE
Executive (Operations), Tankers Singapore January 23, 2025 READ MORE

Accounts Executive (Group & Corporate)

Location

Singapore

Date Posted

February 7, 2025

Application Deadline

OVERALL SUMMARY

The function is to assist the Accounts Manager (Group & Corporate) in the month end closing process.

AREAS OF RESPONSIBILITY

  • To raise manual invoices for ship manager and facilitate Oracle posting in Project module
  • To assist with receipts matching and/or reversal within Oracle
  • To facilitate month end closing tasks e.g. intercompany disbursement sweeping and cost allocation, revaluation of monetary items, clearing out balances for disabled entities
  • To assist Senior Accounts Executive(s) with monthly checking of transactions (focusing on exceptions) for purpose of quarterly GST reporting
  • Update balance sheet and profit and loss schedules for ship manager
  • Preparation of SPV financial statements.
  • Support the Corporate team in ad-hoc and selected processes which forms part of the normal day-to-day accounting work in GL.

Qualifications / Experiences

  • Minimum Diploma in Accountancy or equivalent
  • 2-3 years of relevant working experience, preferably in the shipping industry
  • Experience in ERP system environment, handling of system implementation projects.
  • Good interpersonal and communication skills – spoken and written English.
  • A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines.
  • Proficient in MS Office, in particular MS Excel application.
  • Working knowledge of Oracle / IMOS will be advantageous.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive, Fleet Electronics

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to ensure compliance with all regulatory requirements, including surveys to maintain fleet ships Global Maritime Distress and Safety System (GMDSS), Navigation equipment’s and communication systems. Ensure compliance with company procedures and processes as listed in company International Safety Management (ISM) manuals.

AREAS OF RESPONSIBILITY

  • Monitor the emails of assigned ships on a daily basis and promptly follow up on reports of faulty Navigation Equipment. Notify the Assistant Manager / Manager and discuss the necessary rectification action.
  • Coordinate with Fleet Managers/Technical Superintendent for the assigned ships to coordinate repairs, supplies, and surveys as required.
  • Prepare weekly / monthly reports on detailing the issues reported by ships and the corresponding rectification actions taken.
  • Comply with long-term service agreements, discounts and service tariffs when issuing purchase orders and making settlements for final invoices.
  • Ensure compliance with Planned Maintenance System (PMS) for the radio navigation equipment’s Key Performance Indicators (KPI) and Objectives and Key Results (OKR).
  • Follow up on ship certification for radio equipment for renewals and compliance.
  • Perform VDR data checks and playbacks as requested by teams.
  • Document service reports, update the follow-up list, maintain the radio navigation data base – all radio navigation equipment list, gyro service & annuals list, check the pre-survey form  Annual Performance Test (APT) and assist with paperwork for New Building / Takeover and handover.
  • Follow up and coordinate service arrangements, addressing any gaps as needed.
  • Assist with the preparation of project sheets.
  • Follow up on assigned projects as directed by the Assistant Manager / Manager.
  • For urgent/critical services/incidents, follow up outside office hours, weekends, and public holidays as required.
  • Undertake any other ad-hoc tasks assigned by the Assistant Manager / Manager.

QUALIFICATION / EXPERIENCE

  • Diploma in Electronic Engineering preferred or Marine Engineering
  • Preferably 1-2 years of experience in the marine industry
  • Experience in ship navigational equipment preferred
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Flair for numbers

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Technical)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to provide technical, management and consultancy expertise and support to ensure vessel fully comply with Class / Flag State / Major Oil Company requirements, attain sea worthiness for commercial deployment and to maintain our reputation as ‘Shipper of Choice’ in the industry.

KEY AREAS OF RESPONSIBILITY

  • Class and Flag State requirements fulfillment
    • Plan & monitor requirements for Class and Flag State Survey to ensure all certificates are valid
  • Maintenance and Repair
    • Attend to repair(s) of vessel and troubleshoot by providing technical expertise consultancy.
    • Monitor and manage Plan Maintenance Scheme (PMS) / Worklist for vessels.
  • Drydocking of vessel
    • Plan and review drydocking requirements / specifications and costing.
    • Assist in supervision of drydocking and monitor performance in terms of cost, quality and schedule.
    • Evaluate the drydocking for lessons learnt and closure of invoices with Technical Executive / Specialist.
  • Store / spare requisition
    • Evaluate store / spare requisitions and recommend for approvals by Fleet Technical Manager / Fleet Manager or Fleet General Manager / Technical Director.
  • Performance Management
    • Monitor, review and analyze running / drydock cost, bunker, lub oil (L.O.) consumption and provide report / recommendation to Fleet Technical Manager / Fleet Manager or Fleet General Manager.
    • Manage, monitor and review under-performing ships.
    • NCR
  • Technical Expertise Consultancy
    • Assist to address and verify defects as stated in NCR with special attention to MOC (where applicable) / Class / Charterer requirements.
    • Propose or review draft specification for new building / conversion / alternation to vessel for compliance to Class / Statutory requirements.
    • Plan and attend to routine inspection and audit of vessels and reporting.
    • Sale and Purchase Inspection.
    • Taking over of vessels.
  • Coordinate with MSQV in approving hotwork permit and initiatives implementation onboard vessels.
  • People Management
    • Coach and motivate Executive (Technical Services – Procurement) to perform on the job.
    • Oversee the welfare and management of ship staff in partnership with Fleet Personnel Department. This includes:
      • Briefing and debriefing of Masters, Chief Engineers and other senior officers
      • Conducting performance appraisals of Masters, Chief Engineers and other senior officers
    • Lead, develop and coach assigned Senior Officers on all matters (safety, technical, cost leadership).
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Class I) / Chief Engineer Foreign Going
  • Min 2 years’ experience as Superintendent in other companies OR
  • An ex-company employee with minimum 6 months as a Chief Engineer sailing onboard company vessel
  • Minimum 5 Years of Tanker experience is mandatory for Tanker Fleets.
  • Good negotiation skills.
  • Good people management skills. Past experience in staff reviews and monitoring of KPIs is required.
  • Good organizational and communication skills
  • Independent and resourceful,
  • Able to work under pressure to meet deadline.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Vetting)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to perform day-to-day monitoring and coordination of Ship Inspection Report Programme (SIRE), Chemical Distribution Institute (CDI), RightShip, Port State Control (PSC), Terminal & U.S. Coast Guard Certificate of Conformity (USCG COC) inspections and unannounced external Drug and Alcohol tests of all vessels.

AREAS OF RESPONSIBILITY

  • Arrange / coordinate SIRE, CDI, USCG COC, RightShip Inspection Ship Questionnaire (RISQ) inspections and unannounced Drug and Alcohol tests.
  • Ensure that all corrective replies relating to observations of SIRE, CDI, RISQ, Terminal and PSC inspections are replied to within the stipulated time.
  • Liaise with the Technical and Operation departments for the pre-inspection information to be uploaded on Oil Companies International Marine Forum (OCIMF) SIRE database for the SIRE 2.0 inspections.
  • Advise the various office departments regarding SIRE, CDI, RightShip and Oil Company inspection requirements.
  • Monitor validity dates of SIRE, CDI, USCG COC and RightShip inspections of all vessels.
  • Monitor validity dates of unannounced Drug and Alcohol tests.
  • Monitor vessel screening queries, and follow-up with Operations Superintendent so that the queries are responded to.
  • Follow-up with various office departments for the close-out of any Technical Holds on vessels.
  • Maintain the Inspection database and ensure it is up to date.
  • Follow up with the executives for the application of U.S. Vessel Response Plan and / or U.S. State local Response Plans for vessels entering U.S. waters.
  • Follow up with the executives for the application of Electronic Notice of Intent (eNOI) for Vessel General Permit, and submission of changes and reports.
  • Liaise with Qualified Individual for any queries relating to U.S. calls.
  • Review the data from vessels inspections and apply continuous improvement process to:
    • Optimize costs arising out of vessel inspections
    • Optimize efficiency of the tasks carried out towards management of vessel inspections
    • Optimize processes surrounding vessel inspections
    • Analyze, enhance and improve the services provided to vessel management effectively
  • Organize and analyze data from vessel inspections accurately to establish trends and provide insights to management that facilitates decision-making.
  • Conduct training for sea staff attached to the department for shore training.
  • Conduct briefing for pre-joining Masters and Chief Engineers.
  • Manage, coach and motivate departments support staff to perform on the job.

QUALIFICATION / EXPERIENCE

  • Certificate of competency (Master Class 1)
  • 1 year of command experience or 2 years’ experience as Superintendent in similar capacity
  • Tanker experience is mandatory when managing or being assigned to a tanker fleet
  • Good negotiation skills
  • Good people management skills
  • Good knowledge of Industry publications and other marine regulations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Operations), Post Fixtures - Carbon Tax

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

  • Check and monitor all data entries for carbon tax consumption for both ballast and laden passages (inclusive of in port activities) of all vessels (time and spot fixtures inclusive) into EU ports.
  • Ensuring all costs expended on behalf of Charterers (be it in kind or cash) are timely billed.
  • Ensuring the settlement of claims and collection of receivables from Charterers are achieved within the targeted time Monitor and ensure that chasers are sent to Charterers’ agreement / comments to all outstanding claims.
  • Ensure all counters received from Charterers are replied within reasonable
  • Management report quarterly.
  • Management report monthly on all outstanding receivables.
  • Maintaining IMOS with accurate updating of billing records and receivables.

AREAS OF RESPONSIBILITY

  • Liaise with Operators to ensure all bunker consumptions and data pertaining to call at EU ports are properly updated.
  • Generate report from dashboard as supporting to bill Charterers within time frame.
  • Issue invoices to Charterers for laden passage (inclusive of cargo operations) into EU ports.
  • Issue invoices to Owners (or EPS) for ballast passage (inclusive of Owner’s bunkering and Owners matters) into EU ports.
  • Maintaining a list of Time charterers if reimbursements in kind / cash over specific period (monthly / quarterly / yearly).
  • Maintaining a list of Spot charterers for reimbursements in kind / cash upon voyage completion.
  • Obtaining price information on EUAs from our trader to reimburse from Charterers.
  • Matching the funds received by Treasury against the invoices issued and providing Treasury with invoicing details [i.e. Vessel name, Invoice No., Amount etc.].
  • Monitor “in kind” transfers email update from our trader to and advise Accounts which invoice to match against.

QUALIFICATION & EXPERIENCE

  • Degree / Diploma in any discipline
  • Previous experience in similar position in other company would be an added advantage
  • Fluent in written and spoken English, numerate and knowledge of shipping terms
  • Good communication skills and ability to work well under pressure
  • Specialized knowledge of following is preferred:
    • Using IMOS as an Operator
    • Trending and making reports on statistics
    • Microsoft Excel
  • Teamwork, ability to train and believes in continuous improvement would be an added advantage

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Operations), Bunkering

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

 The function is to provide administrative support and assist in Bunkers Procurement for the team.

AREAS OF RESPONSIBILITY

Bunker matters for Fleet Ships

  • Assist in coordinating with Superintendents and vessel crews to determine bunker quantity requirements. Follow up on estimations to ensure an acceptable quantity is agreed upon.
  • Facilitate internal communication with Superintendents and the Technical Department regarding bunker specifications and suitable port locations.
  • Help source quotations and evaluate bunker prices, obtaining approval from senior staff and the Commercial Department before confirming suppliers.
  • Assist in executing bunker confirmations with suppliers, vessels, agents, and other relevant parties, and follow up on the status of bunker deliveries.
  • Maintain accurate records of all bunkering activities in the Bunkering Module.
  • Provide administrative support for LNG bunker procurement for dual-fuel (D/F) container/fleet ships.
  • Liaise with vessels, suppliers, and agents, and monitor the bunker schedule and delivery progress for vessels under management.

Dispute Handling & Resolution (Quantity and Quality)

  • Assist in reviewing and managing disputes with suppliers or brokers, working towards an amicable settlement under the guidance of senior management.
  • Maintain records of disputes, invoice settlements and coordinate de-bunkering arrangements when necessary.

Administrative Support

  • Assist in tracking U.S. port calls for fleet vessels, maintaining records of cargo movements to support tax calculations.
  • Support the calculation of freight taxes and invoicing to Charterers.
  • Process invoices and payments, and help prepare monthly, quarterly, and annual reports for tax purposes.
  • Maintain the IMOS system by ensuring accurate and up-to-date data entry for bunker invoices and related documents.
  • Assist in the annual evaluation of bunker suppliers and ensure records are updated.
  • Tabulate the Quarterly Bunker Tank ROB (Remaining on Board) records for the EPS Fleet.
  • Handle the appointment of Bunker Surveyors to conduct ROB checks.
  • Provide general administrative support and generate reports as needed by the management.

QUALIFICATION / EXPERIENCE

  • Diploma holder or its equivalent
  • 1-2 years relevant working experience and preferably 1 year of sailing stint onboard vessel
  • Those without the relevant experience will be engaged as Management Trainee during probation
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Flair for numbers

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

  •  
SUBMIT YOUR CV

Superintendent (Operations)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The function is to manage the marine operations activities of vessels to achieve a safe & efficient carriage of cargoes, consistent with:

  • Our customer satisfaction and
  • Our responsibilities towards the health and safety well-being of our ship staff and the environment.

KEY AREAS OF RESPONSIBILITY

  • Comply with terminal and port rules and regulations and other marine industry mandatory rules & regulations.
  • Advice and assist Master in the preparation for Terminal Inspections.
  • Support the chartering desk and Master with information required for questionnaires, loadable and bunker requirements
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard
  • Master to be assisted with compliance with the port/terminal expectations and regulations and other marine industry mandatory rules & regulations.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Provide Master with advice and confirm agreement / compliance with regard to the operational terms of the Charter Party (C/P).
  • Fill in chartering questionnaires and confirm Master’s calculated loadable.
  • Monitor vessel progress during voyage, including warranted loading quantities to optimize stow plan, weather and/or optimize the routing in compliance with C/P, speed, bunker consumptions, heating requirements, and final discharge.
  • Ensure time chartered vessels comply with C/P requirements and warranties.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Review and approve supply of bunkers stemmed by bunker team to ensure there is sufficiency of bunker to perform the voyage (in addition to fresh water); arrange de-slopping if required.
  • Responsible for ensuring vessel’s readiness to load the nominated cargo. To give tank cleaning advice to the Master in this regard.
  • Arrange weather routing advice for vessels as necessary.
  • Assist the Masters with selecting the most appropriate routing for the voyage, in compliance with the C/P.
  • Review load and discharge plans for all spot & time-chartered vessels (if necessary).
  • Evaluate and negotiate with agents and approval of proforma disbursement.
  • Alert Manager/Assistant Manager regarding operational problems being encountered by the vessel during the voyage and update the progress of the voyage as necessary.
  • Provide timely advice to Charterers on vessel’s movements for customer satisfaction.
  • Attend to customer’s complaints and feedback promptly.
  • Research, study and review new and sensitive ports / terminals. Communicate port information to vessels, if necessary.
  • Ensure proper accounting of costs involved in the conduct of the voyage.
  • Ensure disbursement (both voyage and owners) are properly accounted and funded.
  • Monitor, review and analyze vessel performance and follow up with under- performing ships.
  • Manage, coach and motivate Operation Executive / Senior Executive to perform on the job.
  • Conduct operations briefing in office (when assigned) for Senior Officers before they join vessels.
  • Assist to address and verify gaps as highlighted in NCR, inspections with special attention to MOC / Charterer requirements.
  • Plan, attend and report findings pertaining to routine inspection / audit assignments to vessel.
  • Coordinate with SQV with regard to any implementation of quality, health, safety and environmental initiatives.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Planning

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

The primary responsibility of this position is to serve as the central point of contact (PIC) for all Marine HR matters pertaining to the assigned vessels. Furthermore, the role involves providing support to Marine HR Managers across a range of activities including but not limited to recruitment, training, performance management, as well as forecasting and planning for all ranks, including Vessel Management Teams (VMT).

AREAS OF RESPONSIBILITY

Recruitment and Crew Management:

  • Monthly review crew requirements and provide updates to Marine HR Managers on recruitment needs. Maintain regular communication with manning offices and promptly respond to recruitment requirements monthly.
  • Support the recruitment process by screening and shortlisting crew applications received from manning offices.
  • Conduct comprehensive background checks, including verification of past employment history, to ensure compliance with company standards. Collaborate with manning offices to clarify license certificate statuses and address any significant medical issues.
  • Assist in scheduling timely interviews for eligible candidates.
  • Evaluate the recruitment flow and operational systems of manning offices for ongoing process improvement. Develop, implement, and assess initiatives aimed at continuously recruiting competent ship staff from diverse sources and recruitment channels.

Vessel Manning and Scheduling:

  • Plan, administer, and monitor Ship Staff rotation, pooling, and team migration for efficient manpower deployment and utilization.
  • Regularly review unassigned Ship Staff, plan the assignments for those ready to join, and submit a list every fortnight for discussion with the Marine HR Manager, addressing any performance or medical issues.
  • Coordinate with Manning office to ensure readiness of existing VMT Ranks, and upon readiness in all aspects, assign them to vessels with the approval of Fleet Managers / Operation Managers in compliance with company policies, procedures, STCW requirements, and relevant policies under QSP 0903 and the Manning Manual.
  • Compile and analyze manpower statistics and competencies to meet current fleet staffing requirements and anticipate manpower needs resulting from fleet expansion. Provide monthly reviews of VMT new hire requirements to the Marine HR Manager, considering the present fleet size and expected fleet additions or deletions over the next 12 months.
  • Evaluate potential promotion candidates into VMT ranks, taking into account fleet size and available VMT staff. Upon approval of New Hires received from Fleet/Technical Managers and the Marine HR Manager, send approval messages to the Manning offices and assign ship staff based on readiness.

Documentation / Process Compliance and Enhancement:

  • Maintain an efficient documentation system for all new hires and rejoinders, including qualifications, certifications, and experience, for reference, planning, and audit purposes.
  • Assist in ensuring accuracy in ITF renewals and documentation. Support the Marine HR Manager in handling crew management matters related to CBA and interactions with crew unions.
  • Ensure vessels meet MLC requirements and EPS manning standards at all times, promptly highlighting any non-compliance issues to the Marine HR Manager.
  • Administer, review, and enforce ISO procedures and requirements for Marine HR processes, including following up on NCRs and other ISO documentation and procedural requirements relevant to Marine HR activities.
  • Communicate and educate our appointed manning offices worldwide on the importance of compliance with Company procedures, zero tolerance policy (no license, no joining) on Marine HR management, and the necessity for all officers and crew to be suitably qualified, experienced, and certified as per STCW 95 requirements.
  • Coordinate with Crew accounts for remittance and keep the Manning office updated regarding LLP requests for VMT members on leave, obtaining approval from the Marine HR Manager.
  • Facilitate pension requests for VMT ranks, liaising with the Manning office and Crew accounts for approval and remittance, while ensuring the Manning office is updated on the pension process and remittance details.
  • Promptly address all ship staff queries related to Marine HR issues by providing timely responses to each sender, treating them as internal customers.
  • Oversee Compass and Flights upkeep, as well as planning for new build deliveries.
  • Assist the Marine HR Operator in coordinating changeovers of VMT staff with Fleet and Technical departments as required.

Training, Performance and Career Management:

  • Coordinate and organize Office Briefings for both New Hires and existing Masters and Chief Engineers in accordance with company requirements. Ensure that relevant departmental briefings are conducted promptly and efficiently.
  • Plan and manage office training sessions for eligible candidates aspiring to be promoted to the ranks of Master and Chief Engineer. This includes overseeing arrival formalities, arranging accommodations, and maintaining detailed records.
  • Review crew appraisals for VMT ranks and potential candidates for promotion to 2/O and 2A/E positions, identifying any exceptions and promptly reporting them to the Marine HR Manager for the next course of action. Monitor the completion status of E-appraisals for VMT ranks regularly and follow up with Fleet Managers, Technical Superintendent, Operation Managers and Operation Superintendents regarding any overdue reports.
  • Assist in reviewing crew evaluations for other ranks apart from VMTs and Promotable 2/O and 2AE from vessels as required and identify any exceptions and promptly reporting them to the Marine HR Managers for the next course of action.
  • Contribute to the planning and management of career and competency development for our pool of ship staff to establish an ‘Employer of Choice’ reputation in the industry.
  • Review and follow up on comments provided by Superintendents and Port Captains for necessary action.
  • Ensure timely responses to shipboard queries for VMT ranks and promotion-related inquiries for 2/O and 2A/E, consulting with the Marine HR Manager as required.
  • Assis if assigned in training and guiding other Executives in Marine HR team to perform their duties and responsibilities effectively.
  • Perform any other tasks assigned by the Management from time to time.

QUALIFICATION / EXPERIENCE

  • Min Diploma (for local employees)
  • At least 3 years’ experience with Marine HR related matters onboard ships or ashore
  • Sailing experience with EPS preferred
  • Adequate IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English
  • Good appreciation and dealing of cultural diversity
  • Good knowledge of Fleet Marine HR processes and operations

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Marine HR), Payroll

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY

  • The function is responsible for the day-to-day activities of the Crew Accounts section and reports to the Manager – Marine HR (Accounts) in the following areas:
    • Attending to vessels’ emails on Crew Accounts matters
    • Compilation of monthly crew allotment summary
    • Processing of monthly portage bill and master cash report
    • Radio Accounts
    • Pension for crew
    • Field Staffs and New Building costs

AREAS OF RESPONSIBILITY

  • Review and process monthly ships’ accounts for the assigned vessels and export the monthly portage bills.
  • Review, control allotment bank details and process monthly allotment for the vessels assigned.
  • Assist in Cash to Master arrangement.
  • Conduct Master’s briefing for the assigned vessels on ships accounts reporting.
  • Update of Department Records Matrix, OJT plan where change is affected.
  • Reporting:
    • Compile monthly Victualling & Slopchest report
    • Compile monthly Port Representation report for review
  • Administration of Special allotment.
  • Process Radio Invoices for Approval and prepare journal entries and payment.
  • Crew pension, calculation claims for pension, arranging payment and journal entries for pension redemption upon request.
  • Prepare journal entries for Field Staffs and New Building Site-office Staff.
  • Perform any other duties as and when assigned by manager.

QUALIFICATION / EXPERIENCE

  • Minimum GCE “A” Level with knowledge of accounting
  • 2-3 years of relevant working experience, preferably in the shipping industry
  • Good interpersonal and communication skills – spoken and written English
  • A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines
  • Proficient in MS Office in particular MS Excel application
  • Working knowledge of Oracle Fusion will be advantageous.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Tax Compliance Manager (Finance)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY
This role is within the Financial Control (FinCon) team in Singapore will lead and manage all tax compliance function of Eastern Pacific Shipping Pte Ltd (EPS) and shipping entities of the Group. The individual will be part of the FinCon Compliance team and will be working closely with other FinCon functions.

AREAS OF RESPONSIBILITY

TAX COMPLIANCE and REPORTING

  • Ensure compliance with corporate tax obligations across various jurisdictions, including Singapore, UK, India and other relevant regions
  • Oversee tax compliance reporting obligations (eg. GST/VAT, freight tax, etc) and adhere to international tax regulations such as Base Erosion and Profit Shifting (BEPS) and transfer pricing requirements for the Group.
  • Review and work closely with internal teams and external advisors to:
    • Maintain transfer pricing documentation and policies in compliance with OECD guidelines
    • Prepare and review BEPS workbook for tax computation, Country by country reporting and GloBE Information Return
  • Provide strategic tax advice in collaboration with tax advisor to support business units and functions within the Group to meet strategic and operational tax objectives.
  • Lead and handle tax queries by relevant authority (where applicable).
  • Monitor changes in tax legislative development and analyse potential impact to Group’s operations to ensure compliance with new requirements.
  • Engage with Inland Revenue Authority of Singapore (IRAS) and other relevant tax authorities/relevant government agencies as needed.
  • Lead ad-hoc tax and related projects as required (eg. M&A transactions and other strategic initiatives.

QUALIFICATION / EXPERIENCE

  • Degree in tax or accounting with professional qualification (e.g. accredited tax professionals)
  • At least 10 years of relevant working experience in both Big 4 firm and large MNCs (preferably shipping).
  • Strong tax technical knowledge of Singapore tax legislations.
  • Knowledge of international tax laws, freight taxes, transfer pricing and BEPS regulations
  • Experience in engagement with IRAS and relevant government authorities/agencies
  • Experience of managing tax compliance, tax planning and tax advisory
  • Hands on experiences of accounting systems is a strong plus
  • Teamwork mentality, positive mindset and problem-solving attitude, with high standard of integrity and work ethics
  • Good communication skill

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Accounts Executive (Cash Management)

Location

Singapore

Date Posted

February 6, 2025

Application Deadline

OVERALL SUMMARY
The function is to assist the Accounts Manager (Cash Management) to plan and process payments via electronic banking system accurately in compliance with the internal control and OFAC / Sanction requirements and manage the company’s cash flow position and prepare monthly bank reconciliation reports.

AREAS OF RESPONSIBILITY

  • Ensure that all incoming receipts are forwarded to the person-in-charge for verification.
  • Ensure that all payments to be arranged are approved and compliant in the Counterparty Management System.
  • Ensure that the approved payments are accurately uploaded to the bank portal and prepare a payment summary list for managerial review and approval.
  • Prepare payments for both local and foreign currencies accurately and timely.
  • Monitor bank account balances to ensure sufficient funds are available for payments prepared.
  • Create journal entries for all payments, receipts and bank charges transactions. Ensure foreign currency exchange differences are properly recorded.
  • Ensure all journal entries are correctly coded and validated by the first working day of the following month for bank reconciliation report.
  • Upload monthly crew allotment payments cleared by Compliance team into the banking system. Ensure the number of transactions and crew allotment amounts uploaded match to the authorised summary list.
  • Address queries regarding payment details, provide necessary supporting documents and follow up on any returned payments that require reprocessing.
  • Perform daily reconciliation of cash and bank transactions against electronic bank statements.
  • Perform monthly bank reconciliation and create journal entries for GIRO deductions in Oracle system.
  • Assist in ad-hoc duties that may be assigned from time to time.

QUALIFICATION / EXPERIENCE

  • Minimum Diploma in Accountancy or equivalent
  • 2-3 years of relevant working experience, preferably in the shipping industry
  • Good interpersonal and communication skills – spoken and written English
  • A team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines
  • Proficient in MS Office in particular MS Excel application
  • Working knowledge of Danaos Enterprise will be advantageous

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

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Intern, Strategy & Analysis

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERVIEW OF ROLE

The full-time internship role is responsible for supporting the Manager, Strategy & Analysis in her role in various reporting and data analysis projects. Responsibilities include, but not limited to, market research of shipping companies, valuation of shipping assets, and evaluation of investment projects.

 

KEY AREAS OF RESPONSIBILITY

Market Research

  • Screening of shipping news,
  • Prepare reports of listed shipping companies,
  • Ad-hoc research on companies as required.

 

Valuation of shipping assets

  • Support the valuation of vessels,
  • Liaise with external and internal teams for data collection,
  • Preparation of valuation report.

 

Investment Projects

  • Support research effort in investment evaluation,
  • Financial models,
  • Assist in presentation of presentation materials to management.

 

Internal Reporting

  • Preparation of board meeting materials
  • Creation of graphs and tables for slides

 

REQUIREMENTS

  •  Student should have good fundamental knowledge in business and finance, with some prior knowledge in financial models preferred.
  • Strong presentation and communication skills, with proficiency in powerpoint and infographic software
  • Commitment of 6 months duration (from Jul to Dec)
  • Some knowledge in shipping/oil/gas industry is an advantage but not mandatory
  • Exceptional interpersonal skills and is detail-oriented
  • Resourceful, proactive and meticulous
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Intern, Fleet Optimisation

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERVIEW OF ROLE

The full-time internship role is for an individual who is willing to learn and has an interest in supporting operational activities revolving around improvement initiatives, supporting the overall fleets vessel performance, efficiency, and optimization for the company’s owned fleet of vessels including ships on time charter.

 

AREAS OF RESPONSIBILITY

  • Monitor and analyse performance data of vessels.
  • Monitor KPIs for energy efficiency / optimization.
  • Assist in fleet’s compliance with the Emission regulatory directives.
  • Assist in data collection, verification, submission of IMO DCS, EU MRV and other declarations to flag and port states.
  • Support the periodic (monthly, quarterly etc) fleet performance reporting and ad-hoc case studies for management or customers.
  • Maintain internal records and assist on establishing and reinforcing internal process that aim to improve vessel performance management.

 

Qualifications / Experiences

  • Undergraduate students, preferably in Data Science or Engineering, with strong understanding of shipping.
  • Project management skills and software engineering literacy.
  • Strong analytical skills (with research-oriented approach) and the ability to translate data into useful analytics. 
  • Critical thinking and drive to explore an emerging field that involves.
  • Committed and responsible in meeting deadlines with good time management skills Independent, outcome driven, organized and resourceful.
  • Good communication and interpersonal skills and can work efficiently with multicultural teams
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Executive (Administration), Front Office

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for managing incoming phone calls professionally, adhering to the company’s telephone standards and project a positive corporate image. As the first point of contact for guests and visitors, this role plays a key part in maintaining good public relations. Additionally, this role oversee the efficient handling of incoming and outgoing documents at the front desk.

 

AREAS OF RESPONSIBILITY

1. Front Desk Management

  • Answer and transfer phone calls professionally, taking messages when necessary.
  • Greet and assist visitors, ensuring they are logged into Visitor Management System.
  • Provide directions and assist with visitor check-in when required.

2. Administrative Support

  • Co-ordinate with pantry staff for beverage arrangements and provide assistance when needed.
  • Manage meeting room bookings and approve staff reservations.
  • Maintain meeting rooms by ensuring they are clean, with emptied bins, stocked stationery, and properly arranged chairs before and after each meeting.

3. Mail & Courier Handling

  • Receive and distribute incoming documents and packages promptly and accurately.
  • Maintain up-to-date records of all incoming and outgoing packages.
  • Coordinate with courier and dispatch services on outgoing document when required.

 

QUALIFICATION/EXPERIENCE

  • GCE O Levels with at least 1 year of relevant working experience
  • Good interpersonal skill
  • Proficient with Microsoft office suite
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Executive, Technical Services (Procurement)

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERALL SUMMARY
The function is responsible for the efficient execution of the technical and purchase key processes to support the company’s fleet of vessels.

AREAS OF RESPONSIBILITY

TECHNICAL RESPONSIBILITIES

  • Plan, coordinate and ensure timely follow-up of class and flag requirements in order that the vessel attains sea worthiness and commercial readiness.
    • Determine class / flag requirements and apply to class / flag administration for surveys, inspections, related issues and special requests.
    • Pre-preparation of draft specification for modification / alternation to vessel for compliance of Class / Statutory requirements.
    • Plan, arrange and coordinate class and flag surveys or exemptions and other related requirements.
    • Update, maintain accuracy and practice good housekeeping of records, plans and drawings.
    • Follow up with Superintendent (Tech) for PMS overdue jobs report if does not reach office by 03rd of every month.
  • Support S&P on change of flag and ownership of our vessel in coordination with class / flag.
    • Plan, arrange and coordinate activities and logistics requirements for a smooth flag change and ownership transfer (vessel’s take over / hand over, new building).
  • Support S&P on request for technical information pertaining to our fleet.
  • Identify, arrange and follow up on offland items from vessel for repair / service:
    • Source, identify and obtain approval of contractor and pricing for repair / service work.
    • Follow up with contractor and vessel till the successful completion of the repair / service work, reports update to Danaos (PMS, offland, Running Hrs Machinery) and payment closure.
  • Support Superintendents in dry-docking and related activities:
    • Liaise with vessel and other sources to compile dry dock planning requirements / specifications and budget / costing.
    • Compile and review dry-docking specification quote from yards / contractors, prepare and update file for Superintendents, Fleet Manger and Technical Director’s discussion and approval.
    • Monitor, identify and communicate progress and any deviation from dry dock plan.
    • Follow up on documentations (i) upon confirmation of selected yard / contractors and (ii) at the end of dry-docking process including closure of invoices with
      Superintendents.
  • Monitor and ensure all trading certificates are valid, follow up on hot work and daily correspondence with vessel.
  • Administer, review and enforce the ISO procedures (EPS manuals) and requirements for technical processes.

PURCHASING RESPONSIBILITIES

  • Prepare and Issue Purchase order (PO)
    • Ensure approval is obtained and proper closure of the purchasing activities for each technical purchase requirement.
  • Plan, coordinate and ensure that all requirements are delivered to vessel on time, at the right cost and specifications.
    • Identify and source for vessels’ requirements (i.e. general store, spares, provision and bonded stores).
    • Plan, coordinate (with Operations and Fleet Personnel Department) and monitor the delivery of stores / spares to vessels in a timely and cost-effective manner.
    • Solicit vessel’s feedback on supplies and follow up on payments, non-conformities deliveries (quality, quantity, specifications) with respective suppliers.
    • Monitor spare parts readiness and plan delivery to vessel at the earliest convenient port.
  • Update and maintain accuracy of all office records and documentations.
    • Ensure that all documents are properly filed and maintained for ease of reference and retrieval during audits.
    • Maintain and update accurately the following records:
      • Supply Log,
      • Spares/Stores Report Form MY15 by 1st Week every month
      • Gas Bottle inventory
      • Counter party evaluation for Technical Attendance
      • Worklist
      • Vessel Expense Report
  • Ensure that purchasing role and responsibility are carried out in accordance with Company’s policy and procedures.
    • Ensure that all vessels comply with Company’s policy and procedure for Shipboard Purchase.
      • Ensure proper closure of purchasing activities for each purchase requirement.
  • Ensure that suppliers’ performances meet Company’s expectations and contract prices are competitive.
    • Familiarize with different supply types and their specifications to perform price comparison / accurate evaluation and negotiation to ensure right purchases.
    • Review contracts, negotiate prices and year-end rebate.
  • Any other duties as and when assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Minimum GCE “O” Level or Equivalent. Diploma holder preferred.
  • Preferably at least 1 year as a Technical Executive with some purchasing experience in a shipping company.
  • Basic IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good knowledge of technical, purchasing and logistics processes
  • Good communication skills – spoken and written English
  • Flair for numbers

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Superintendent (Technical)

Location

Singapore

Date Posted

May 26, 2024

Application Deadline

The function is to provide technical, management and consultancy expertise and support to ensure vessel fully comply with Class / Flag State / Major Oil Company requirements, attain sea worthiness for commercial deployment and to maintain our reputation as ‘Shipper of Choice’ in the industry.
 

KEY AREAS OF RESPONSIBILITY

  • Class and Flag State requirements fulfillment
  • Plan & monitor requirements for Class and Flag State Survey to ensure all certificates are valid.
  • Maintenance and Repair
  • Attend to repair(s) of vessel and troubleshoot by providing technical expertise consultancy.
  • Monitor and manage Plan Maintenance Scheme (PMS) / Worklist for vessels.
  • Drydocking of vessel
  • Plan and review drydocking requirements / specifications and costing.
  • Assist in supervision of drydocking and monitor performance in terms of cost, quality and schedule.
  • Evaluate the drydocking for lessons learnt and closure of invoices with Technical Executive / Specialist.
  • Store / spare requisition
  • Evaluate store / spare requisitions and recommend for approvals by Fleet Technical Manager / Fleet Manager or Fleet General Manager / Technical Director.
  • Performance Management
  • Monitor, review and analyze running / drydock cost, bunker, lub oil (L.O.) consumption and provide report / recommendation to Fleet Technical Manager / Fleet Manager or Fleet General Manager.
  • Manage, monitor and review under-performing ships.
  • NCR
  • Technical Expertise Consultancy
  • Assist to address and verify defects as stated in NCR with special attention to MOC (where applicable) / Class / Charterer requirements.
  • Propose or review draft specification for new building / conversion / alternation to vessel for compliance to Class / Statutory requirements.
  • Plan and attend to routine inspection and audit of vessels and reporting.
  • Sale and Purchase Inspection.
  • Taking over of vessels.
  • Coordinate with MSQV in approving hotwork permit and initiatives implementation onboard vessels.
  • People Management
  • Coach and motivate Executive (Technical Services – Procurement) to perform on the job.
  • Oversee the welfare and management of ship staff in partnership with Fleet Personnel Department. This includes:
  • Briefing and debriefing of Masters, Chief Engineers and other senior officers
  • Conducting performance appraisals of Masters, Chief Engineers and other senior officers
  • Lead, develop and coach assigned Senior Officers on all matters (safety, technical, cost leadership).
  • Any other duties as assigned by Superiors.

QUALIFICATION / EXPERIENCE

  • Certificate of Competency (Class I) / Chief Engineer Foreign Going
  • Min 2 years’ experience as Superintendent in other companies OR
  • An ex-company employee with minimum 6 months as a Chief Engineer sailing onboard company vessel
  • Minimum 5 Years of Tanker experience is mandatory for Tanker Fleets.
  • Good negotiation skills.
  • Good people management skills. Past experience in staff reviews and monitoring of KPIs is required.
  • Good organizational and communication skills
  • Independent and resourceful,
  • Able to work under pressure to meet deadline.

All applications will be treated in strict confidence and used solely for recruitment purposes.

Qualified candidate may send their CV along with salary expectations to cv@epshipping.com.sg

Please note only shortlisted candidates will be notified.

SUBMIT YOUR CV

Executive (Operations), Tankers

Location

Singapore

Date Posted

January 23, 2025

Application Deadline

OVERALL SUMMARY

The function is responsible for fulfilling the Charter Party requirements of the spot voyage and time charter fixtures, maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping voyage related expenses within acceptable levels.

 

AREAS OF RESPONSIBILITY

  • Read all messages pertaining to individual vessels and take action as required
  • Monitor vessels movements and update on applicable software for Operations Module
  • Archive all your vessel E-Mails on a regular basis using Voyage File
  • Responsible for executing voyage related activities starting from Pre–Fixture Planning stage to the Post–Fixture stage involving Claims and Demurrage submission
  • Upkeeping of vessel trading certificates, plans and Q88 information

SPOT VOYAGES

Pre – Fixture:

  • Liaise with Chartering Officer in answering to Charterer’s Queries
  • Send vessel’s Q88, trading certificates and fill up questionnaires as required by Charterer’s and send it to them
  • Ask vessel for stowage plan and send it to charterer’s after getting the same approved from the Operations Superintendent
  • Completing online surveyors and Questionnaires on various platform when required

Vessel Fixed and Subjects Lifted:

  • Get the Fixture Recap from Chartering Officer and study the same along with the C/P and Rider Clauses
  • Forward the Fixture Recap + Riders + Base CP to the
  • Liaise with brokers to get the voyage orders (including narrowed laycan if applicable) and forward the same to Master after going through it and making sure that the same is in line with the
  • Follow up with Master for the final stowage plan and forward the same to Charterer’s after approval by the Operations Superintendent
  • Appoint Agents as required via Outsourcing company
  • Obtain the authorization from the Fleet GM/his designate for making timely PDA remittance to the agent’s account
  • Execute the voyage while always ensuring that legal aspects and liabilities are complied with
  • Provide proceeding instructions to Master as to what speed / consumption the vessel should comply with
  • Follow up on discharge orders and Letter of Indemnity (LOI) with the brokers

On Voyage Completion – Post Fixture:

  • Ensure all Cargo Documents have been received from the Agent and Master
  • Calculate Demurrage and Submit to Post Fixtures as required
  • Reimbursement of Claims from Charterer’s if any
  • Prepare Voyage Result of vessel and submit to Operations Manager

TIME CHARTER VOYAGES

Pre Time-Charter:

  • Liaise with Commercial for all pre-fixture queries and provide all Certificates, Questionnaires as required
  • Send C/P + General Time-charter and Delivery instructions / certificates templates to Master
  • Ensure Delivery Notices are served on time

During Time Charter:

  • Obtain necessary LOI(s) when required
  • Negotiate and appoint Agents for husbandry Arrange for PDA remittance if required
  • Coordinate communication between parties involved in Charter
  • Ensure Time Charter hire is billed promptly
  • Also ensure Bunker ROB’s and other items as per C/P are billed
  • Submit / Complete questionnaires as required by charterers during their voyage fixtures
  • Carry out compliance checks / STS clearance as required

Prior Completion of Time Charter:

  • Ensure delivery notices are served in line with C/P hire period

OTHER DUTIES

  • Update TIME-Bar for all your
  • Appoint Owner’s Agent and arrange PDA remittance as and when required
  • Liaise with Insurance Department as and when a vessel enters War Risk Area keeping them informed if the same in on Owners A/C or Charterer’s A/C
  • Liaise with Security regarding embarkation and disembarkation of Security Guards
  • Appoint Pilot, Local Superintendent, Bunker Surveyor as and when required
  • Obtain various LOI(s) from Charterer’s as required
  • Initiate Freight Billing (To be done once signed Bill of Lading and firm discharge order is available)
  • Update IMOS system promptly

Qualifications / Experiences

  • Diploma holder and above
  • 1-2 years relevant working experience in shipping industry and preferably 1 year of sailing stint onboard vessel
  • IT knowledge, e.g. Microsoft Word, Excel, Email
  • Good communication skills – spoken and written English to communicate with seafarers and other stakeholders
  • Ability to work under pressure
  • An independent and team player
  • Willing to learn and has a sense of urgency.
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